Joint Research Office



UCLH now has a single, electronic health record system (EHRS) to further improve patient safety and experience. This means that our doctors, nurses and other healthcare professionals have access to all relevant patient information at UCLH in one place. We switched on our new system, which is called Epic, on Sunday 31 March 2019.
Read more about EHRS

How will Epic affect research studies at UCLH?

The new Electronic Health Record System (EHRS) at UCLH includes functionality to support clinical research activity. All research procedures, consenting activities, and adverse events will be recorded within the electronic record for each participating UCLH patient. 

Like all clinical processes, research procedures, tests, and scans will be managed via EHRS. This means that researchers need to engage with EHRS in order to complete protocol requirements.

It will be compulsory for all researchers at UCLH to ensure patient records are updated to reflect research activity.

The aim is to ensure all research studies at UCLH are visible within EHRS to all users.

Benefits of doing this will include:-

1.       Safety – All users at UCLH will know which studies a patient is part of and who to contact if there are questions

2.       Researchers will be automatically notified if a research participant has an unexpected admission to hospital or A+E (if you choose to do so)

3.       Live recruitment figures on your EHRs homepage. This also includes automatic uploading to recruitment figure to EDGE so you don’t have to dual enter information

4.       Streamlined workflow for recording and validation adverse events

5.       Potential for direct to patient recruitment for clinical trials

Top Tips and Guides

Researchers at UCLH will need to ensure they are trained in using Epic before they attempt to use the research functions within EPIC. The type of training required will be dependent upon your role

Researchers working on studies with external sponsors should read the following guide for sponsors 

Researchers who would like guidance or a reminder on how to use Epic for their studies should read the following guide