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Outlook 2010 - Recurring appointments or meetings

In a New Meeting/Appointment window, to make the meeting recur, click on the Recurrence button on the Meeting tab in the Options group.

Recurrence button in Toolbar

From the options available, choose when and how often you would like the meeting to be repeated.

Here is an explanation of some of the options:

Daily recurrence

Appointments or meetings that recur daily can be set to occur every single day or every weekday. 

The Range of recurrence allows you to set a start date for the first occurrence, then set how often you would like the appointment to recur. This can be set for a number of occurrences (End after 'x' occurrences), to end on a specific date or to have no end date.

Daily recurring appointments occur at the same time every day (E.g. Lunch break).

Recur daily example

Weekly recurrence

Appointments or meetings that recur on a weekly basis are set for selected days of the week. 

The Range of recurrence allows you to set a start date for the first occurrence, then set how often the appointment should recur. This can be set for a number of occurrences (End after 'x' occurrences), on a specific date, or no end date.

Recur weekly example

Monthly recurrence

Appointments or meetings that recur on a monthly basis can be set in one of two ways:

  • They can be set to occur on a specific date each month or
  • They can be set to recur on a specific weekday, such as the first Monday or the last Friday of every month.

The Range of recurrence allows you to set a start date for the first occurrence, then set how often the appointment should recur. This can be set for a number of occurrences (End after 'x' occurrences), to end on a specific date or have no end date.

Recur monthly example

Yearly recurrence

Appointments or meetings that occur on a yearly basis can be set in one of two ways:

  • They can occur on a specific date every year, such as an anniversary or
  • They can occur on a specific weekday, such as the first Monday in October.

The Range of recurrence allows you to set a start date for the first occurrence, then set how often the appointment should recur. This can be set for a number of occurrences (End after 'x' occurrences), to end on a specific date or have no end date.

Recur yearly example

Change the date time of a recurring meeting

When you double click on a recurring meeting to open it, you will be prompted with the question:

Do you want to open only this occurrence or the series?:

Prompt that appears when modifying a repeated meeting
  • This Series (this means every item in the series or to change the repetition pattern)

If you select this option, you will need to click on the Recurrence button, in the ribbon to make changes. (The button is located on the Appointment Series tab, in the Options group)

The appointment Recurrence window will open and from here you can change the start/end date and the range of recurrence and pattern.

Editing a series of recurring meetings
  • This Occurrence (any changes will affect only the specific occurrence you have double-clicked on)

If you select this option, in the meeting window, you will find the start and end time for that particular occurrence under the Location field.

Make the changes as required.

Editing an occrrence of a recurring meeting

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Page last modified on 09 feb 11 11:48