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Outlook 2010 - Create an All Day Event

All day events are useful if you want to block days out of your Calendar for entries such as Annual Leave or a conference, for example.

You can also use an All day event to act as a reminder, but not block out your whole day.

Use an All day event to block out an entire day

1. In Calendar view, double click in the area at the top of the column for the day on which you would like to create an all day event.

Create a new event

2. In the New Event window, type in a Subject and if applicable a location for your All day event.

3. A tick will be placed, by default, in the box next to All day event.

4. Change your Show As: label to Busy or Out of Office (as appropriate).

This will now block out the whole day you have selected in your Calendar. Other people who view your calendar will see that particular day blocked out.

Please note: It is important that you change your label to Busy or Out of Office. If you do not, when other people want to schedule meetings with you, your activity will not show up when they view your Calendar in either Schedule view or using the Scheduling Assistant. They will then think you are free to attend meetings.

Tip! You can also make your event private if you wish by clicking on the Private button on the Event tab in the Tags group.

Private button in toolbar

5. When you have finished, click on the Save and Close button.

New Event window

Use an All day event to act as a reminder of an event

1. In Calendar view, double click in the area at the top of the column for the day that would like to create an all day event.

Create a new event

2. In the New Event window, type in a Subject and if applicable a location for your All day event.

3. A tick will be placed, by default, in the box next to All day event.

4. Your  Show As: label will be set to Free by default. Do not change this.

Show as Free option


5. Click on the Save and Close button.

Your event will now appear as a daily note at the top of the column on the day chosen in your Calendar. It will not block out your entire day.

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Page last modified on 10 mar 11 10:51