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Outlook 2010 - Cancel an appointment, event or meeting

Delete an Appointment (method 1)

1. Select the appointment that you want to delete by clicking on it. 

2. Right-mouse-click and select Delete from the pop up menu.

Option to delete a meeting, appointment or even

The activity will now be removed.

Deleting an Appointment (method 2)

1. Select the appointment, meeting or event that you want to delete from your calendar by clicking on it.

2. An extra Calendar Tools / Meeting tab will appear in your toolbar.

Click on the Delete button in the Actions group on the toolbar to remove the activity.

Option to delete a meeting, appointment or event using tab tools

Cancel a meeting

You remove a meeting from your Calendar by cancelling the meeting. To do this:

1. Right-click on the meeting you want to cancel.

2. Select Cancel Meeting from the pop up menu.

Cancel a meeting using right-click

3. As other people would have been invited, a cancellation email window will open.

Type a message to the recipients, if you wish, and click on the Send Cancellation button.

Notify attendees of cancelled meeting

The attendees will receive an email notifying them of the cancelled meeting. 

Tip!

  • The meeting will remain in the attendees Calendar with Subject of the meeting appended with the word Cancelled. The Cancelled meeting can be removed by deleting it making the slot free again.
  • The meeting will be removed completely from your Calendar once you have cancelled it.

Please note: You cannot cancel the meeting without notifying the attendees first.

Deleting a recurring meeting

1. Right-click on the meeting you want to cancel.

2. Select Cancel Meeting from the pop up menu.

3. You will see two further options:

  • Cancel Occurrence (this means cancel all of the recurring meetings)
  • Cancel Series (this means cancel this one instance of the recurring meeting)

Select your choice and a cancellation email window will open. Type a message to the recipients, if you wish, and click on the Send Cancellation button.

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Cancel recurring meeting. If you, as the meeting organizer, are ending a recurring series of meetings, open the meeting on your calendar, set a new end date, and then send an update. This keeps the past meetings on everyone’s calendars, but future occurrences after the end date are removed.

Change meeting organizers. If a recurring meeting is changing to a new organizer, there is not a way to reassign the ownership of the meeting. The original organizer should send an update with a new end date — the past meetings remain on everyone’s calendars, but future occurrences after the end date are removed. The new meeting organizer should send a new meeting request for meetings in the future.

Deleting an event

1. If you would like to delete an event that no one else was invited to see: Deleting an appointment as the method is the same.

2. If you would like to delete an event that other people were invited to see: Deleting a meeting as the method is the same.

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Page last modified on 11 may 11 12:42