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Outlook 2010 - Create an appointment

Tip! An appointment is a commitment that only you are required to attend, for example it could be time that you have set aside to work on a project. Read more about the difference between an appointment and a meeting.

1. In Calendar view, on the Home tab, click on the New Appointment button and the Appointment window will open.

New Appointment button

2. Fill in the details as required:

  • Subject
  • Location
  • Start/end times
  • Show time as (busy, free, tentative,away)

You also have the option to make your appointment confidential. To do this, click on the box next to Private.

New appointment window


3. Click on the Save and Close button (Appointment tab, Actions group) when you have completed the entry. It will now appear in your Calendar.

Tip! You can turn your appointment into a meeting from here if you want to. Click on the Invite Attendees button in the toolbar (Appointment tab, Attendees group) to add people to your appointment and resources. Read Create a new meeting for more details.

Create an Appointment entry quickly

Alternatively you can simply click and drag in your Calendar from the start to the end time of your appointment.

Create new appointment by click and drag



A block of time will then be highlighted and you can start typing the subject for your appointment. To add more details you will need to double-click the appointment in order to open the Appointment window.

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Page last modified on 28 oct 10 10:06