Information Services Division


Administrative Systems

ISD run a variety of systems to support UCL administrative functions. These systems are operated for UCL's administrative divisions by Application Services.

Find out more about UCL administrative systems.

Connecting to administrative systems

You should connect to these applications using the services@UCL gateway.

Go to services@UCL

Getting started

  • Registration: Many applications require for you to be registered to use the system first.
  • Software installation: Some administrative systems require that you have Java installed - to find out more about Java and to check to see if you have it installed, see our Installing Java guide.

Overview on Administrative Systems

The links below can be used for more details on specific applications. 

All links open in the services@UCL gateway.

Development & Alumni Relationsincluding Advance and SmartCall.
Estates Systemsincluding FAMIS, Radioactive Substances System, StarRez residences system.
EDRM (Electronic Document & Records Management) 
Finance systems 
HR systemsincluding SiP, Departmental Reporting, UPAY, Senior Promotions, Redeployment, Training Module reports, Department Safety Officers, PAR Admin.
Records Office Archiving System 
Research Information Systemsincluding Research Publications Service, IRIS, UCL Discovery.
Identity ApplicationsVisitors and Service Requests, UPI.
Student systemsPortico, Departmental Admissions
Timetabling and Room Booking 

General Information:

Passwords for Administrative SystemsInstalling Java