All research projects using personal data must be registered with Legal Services before the data is collected. This includes projects approved by the Joint Research Office. Form 2 should be used to register most projects. For those approved by the Joint Research Office Form 9 should be used. Both forms can be downloaded from Legal-Services/Data-Protection-Overview. They should be completed electronically and sent to Data-Protection with copies of any information sheets and consent forms that you are using.
Projects using truly anonymised or aggregated information does not have to be registered with Legal Services and you do not have to worry about compliance with the Data Protection Act 1998.
For full guidance on Research and Data protection please visit and review the information located at Legal-Services/Research.
UCL is required by law to comply with data protection legislation. The UK’s regulator for the legislation is the Information Commissioner’s Office. It is the commitment of the university to ensure that every current employee and registered student complies with this Act to ensure the confidentiality of any personal data held by UCL, in whatever medium. This Act came into force on 25 May 2018.
UCL processes the personal data of living individuals such as its staff, students, contractors, research subjects and customers. To assist you with this legislation we have developed guidance including the forms for its administration.
UCL has a data protection policy as a commitment to the safeguarding of personal data processed by its staff and students, and to ensure compliance with the legislation.
It is the duty of data controllers such as UCL to comply with the data protection principles with respect to personal data. This policy describes how UCL will discharge its duties in order to ensure continuing compliance with the Act in general and the data protection principles and rights of data subjects in particular.
For more information, updates, and useful links, please visit our Guidance pages.