CourseLoop, our new Curriculum Information Management (CIM) system, is now live

What is Curriculum Information Management? 

Curriculum Information Management is a way of describing how we support UCL’s curriculum lifecycle. We can break this down into two key elements: 

• Maintaining a library of the courses of study that we offer across UCL 
• Supporting the lifecycle of these courses  

From Monday 1 December 2025, CourseLoop is the go-to system for all curriculum-related processes such as: Stage 0 (initial course planning), new course proposals, course amendments, course suspensions, course withdrawals, and marketing Copy Calls.   

Support available

You can find support for using CourseLoop on the CourseLoop Guidance SharePoint site. Here you will find the link to the system, user guides, FAQs and information about the system support model.  

If you require further support, please read our Workflow Support or Technical Support pages depending on the nature of your query. You can then identify the appropriate point of contact from the channels listed there. 

Curriculum Data Maintenance in 2025 

Please note that the annual Curriculum Data Maintenance (CDM) exercise will take place in SITS/Portico as usual from December 2025 to February 2026. This will inform the Module Catalogue for September 2026.  

The CIM Services team has already been in touch with Faculty and Department colleagues about CDM for this year and will host a kick-off event ahead of the exercise starting. 

CIM and Programme Excellence Project (PEP)  

CIM improvements and the rollout of CourseLoop are linked to the Programme Excellence Project (PEP). Led by the Vice-Provost (Education & Student Experience) PEP is our initiative to help us review what we teach across the university and embed excellence in all our taught courses.  

In short, PEP (the Programme Excellence Project) is reviewing what we teach, while CIM explains to how we manage the information about what we teach. 

Faculties and Departments completed the PEP2B Curriculum Review exercise in August and the data resulting from the review has been migrated to CourseLoop. We have reviewed this data ahead of formal Go Live.