Information Services Division


Sharing a folder in Outlook 2016 for Mac

You can give permissions to other live@UCL users to access folders within your account. This guide explains how.

This guide is aimed at...

  • Staff


1. Select the Organize tab at the top of the screen. Highlight the folder you wish to share and click on Folder Permissions.

Fig 1. Location of the Folder Permissions option…

Fig 1. Location of the Folder Permissions option
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2.  A Properties window will appear. Click on Add User...

Fig 2. Add User button…

Fig 2. Add User button
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4. Enter the individual's name which you would like to grant access to within the provided search field. Select the correct account from the results provided and click Add.

Fig 3. Select User window…

Fig 3. Specify user prompt
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5. The account will now listed to specify permissions for the folder. If you would like to allocate a set of permissions based upon the user's role, click the Permission Level drop-down list and select one of the predefined templates. If you would like to set a custom permission level, select the individual permissions required using the tick-boxes provided.

Select OK to apply.

Fig 4. Permission Level options within the Folder Permissions window…

Fig 4. Permission Level options within the Folder Permissions window
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