Information Services Division


Set automatic reply/out of office message in Mac Mail

Use this function to let people know when you will be away from UCL.

This guide is aimed at...

  • Staff


1.  Click on the Mail menu from the menu bar and select Preferences...

Fig 1. Preferences option
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2. Make sure the Rules tab is selected and click on the Add Rule button.


Fig 2. Location of Add Rule button
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3. You will now set up a rule for your out of office reply.

Description: Enter a description for this rule

If ANY of the following conditions are met: Set this section to Account | Exchange

Perform the following actions: Set this section to Reply to Message | Reply message text

Now click on the Reply message text to construct your message.


Fig 3. The Rules window
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4. Enter your reply message and click OK.


Fig 4. The Reply Message window
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5. click OK again to save your settings.


Fig 5. Location of the OK button
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Please note: the following step is very important

6. You will now get a message asking if you want to apply this rule to all existing messages. Click Don’t Apply as you only want the rule to work for new messages. Your Out of Office message is now set up.


Fig 6. Location of the Don't Apply button
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NOTE: You must remember to disable your Out of Office message manually as it will not turn off automatically.


Fig 7. Option to disable out of office
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Related guides and other info:

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