XClose

Information Services Division

Home
Menu

Set automatic reply/out of office message in Mac Mail

Use this function to let people know when you will be away from UCL.

This guide is aimed at...

  • Staff

Instructions

1.  Click on the Mail menu from the menu bar and select Preferences...

Fig 1. Preferences option
View a larger version

2. Make sure the Rules tab is selected and click on the Add Rule button.

sar2.png…

Fig 2. Location of Add Rule button
View a larger version

3. You will now set up a rule for your out of office reply.

Description: Enter a description for this rule

If ANY of the following conditions are met: Set this section to Account | Exchange

Perform the following actions: Set this section to Reply to Message | Reply message text

Now click on the Reply message text to construct your message.

sar3.png…

Fig 3. The Rules window
View a larger version

4. Enter your reply message and click OK.

sar4.png…

Fig 4. The Reply Message window
View a larger version

5. click OK again to save your settings.

sar5.png…

Fig 5. Location of the OK button
View a larger version

Please note: the following step is very important

6. You will now get a message asking if you want to apply this rule to all existing messages. Click Don’t Apply as you only want the rule to work for new messages. Your Out of Office message is now set up.

sar6.png…

Fig 6. Location of the Don't Apply button
View a larger version

NOTE: You must remember to disable your Out of Office message manually as it will not turn off automatically.

sar7.png…

Fig 7. Option to disable out of office
View a larger version

Related guides and other info:

Help and support

Feedback

We are continually improving our site, so please provide us any feedback on this web page using the form below. It would also be really useful if we could discuss your feedback with you, so if you are happy to be contacted please include your UCL email address in 'Email' field below.

Please note: We can only respond to UCL email addresses

Help us improve this page