Information Services Division


Drupal CMS: Getting access

Learn about getting access in Drupal.

How to get access to edit Drupal websites

Before you start 

When editing use Chrome, Firefox or Safari but NOT Internet Explore

  1. Find out which website(s) you are going to be editing.
  2. Ask the Web Content Manager what your role is going to be (If you are Web Content Manager requesting permissions for someone else you will know this information). If you do not know who the Web Content Manager is you should ask your Site Owner to check this for you. 
  3. Log in to the URL of the website in question by putting /user at the end of the URL and clicking on the link 'log in' which is in the first sentence. Alternatively. scroll down to the bottom of the page and click on the cross next to 'Contact Us' in the footer. If you are going to be editing more than one website, you will need to log in to each individual site.
  4. Fill in your UCL login credentials.
  5. Email the Site Owner for your site to request editing access to the site. If you do not know who the Site Owner is check the list of Drupal sites to find out. 
  6. Let your Site Owner know:
    1. that you or the person you are requesting access for have logged in to the site and send them the relevant site URL
    2. provide the name, email and username of the person who needs access
    3. state what their role is going to be (Web Content Manager or Contributor). To find out more about each role and the permissions visit the roles and publishing page
  7. The Site Owner will grant the editing permissions and let you know when it is done.

Drupal Training

Please ensure you or anyone who you will require editing access for have completed the Drupal Training before they begin editing the website. 

This is a requirement and must be completed. You can find all the information for Drupal training and further editing support and resources once you are trained on the Training and Support page.

Note: Everyone who gets editing permission to a site will have access to the whole website - it is not possible to restrict access to certain areas of the site. If an Contributor or Web Content Manager is responsible for only a part of a website, they will still have access to the whole site.

We recommend that each site should have no more than two Web Content Managers.

Web Content Managers will have some responsibilities. Find out more about the different Drupal editing roles

    Access to Drupal sandbox sites 

    All sandbox sites are behind an additional log in. If you need access to a sandbox site please speak to your Site Owner or Web Content Manager who can give you the log in details for sandboxes. If your site does not have anyone who knows these details please email web-support@ucl.ac.uk to request the log in details. 

    Once you have logged in you can click on the + icon to log in and then follow the steps described above to gain editing access to the sandbox site. 

    Help and support


    We are continually improving our website. Please provide any feedback using the feedback form.

    Please note: This form is only to provide feedback. If you require IT support please contact the IT Services Help desk. We can only respond to UCL email addresses.

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