Information Services Division


Create an appointment in Outlook 2011

This guide explains how to create an appointment in Outlook 2011.

Appointments are activities that you schedule in your calendar that do not involve inviting other people or booking rooms. Example of appointments could be time you set aside for projects or a visit to the doctors.

This guide is aimed at...

  • Staff


1. In Calendar view, click on the Appointment button on the top left of the page.


Fig 1. Location of Appointment button
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2. Fill in the necessary information for the appointment you want to set up.

Subject – Subject title for the appointment.
Location – Type the location of where the appointment occurs.
Starts- Select the date and start time of the appointment.
Ends- Select the date and end time of the appointment. Alternatively, use the Duration list to determine the length of the appointment.
Description box – Type in any description or details of the appointment for your own reference.


Fig 2. Appointment window
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3. Click the Save & Close when you have completed the necessary details.


Fig 3. Location of the Save & Close button
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4. There should now be an entry for the appointment in your calendar.


Fig 4. Example of a new appointment entry in a calendar in month view
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Related guides and other info:

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