Information Services Division


Add a signature in Outlook 2011

Create an email signature that appears at the end of your messages automatically or can be added to individual messages.


In a New Message window:

1. Make sure you are on the Message tab at the top of the new message. Now select the Signature button and select Edit Signatures...

Fig 1. Edit Signatures option
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2. In the Signatures window, click on the New button in the bottom-left hand corner and type in a signature name for the signature you are going to create i.e work signature

Fig 2. New Signature box
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3. The signature template should now be created. Fill in your signature details in the open text field on the left-hand side and click the Default Signatures… button.

Fig 3. Example of a signature
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4. You are now going to set the new signature that you have just created to be your default signature. Click on the drop-down list under Default signature.

Fig 4. Location of the drop down arrow under default signature
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5. Select your new signature from the list.

Fig 5. Example of 'work signature' in the list
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6. Click OK.

7. Your signature should now be entered for every new email you create. Alternatively, you can manually add your signature by selecting this from the Signature drop-down list.

Fig 6. Example of manually adding a signature
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Related guides and other info:

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