Information Services Division


Add a signature in Mac Mail

Create an email signature that appears at the end of your messages automatically or can be added to individual messages.

This guide is aimed at...

  • Staff


1. Click on Mail > Preferences…

Fig 1. Location of the Preferences option…

Fig 1. Location of the Preferences option
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2. Make sure you are in the Signature tab and select your Exchange account on the left.

Fig 2. Signature window…

Fig 2. Location of the Signatures tab
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3. Click on the Plus (+) button to create a new signature. This will allow you to set up a name for the signature in the second column and the signature text in the third column.

Fig 3. Example of a signature…

Fig 3. Example of a signature
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4. Once you have set up your new signature, close the window to save your settings.

Fig 4. Location of the close button…

Fig 4. Location of the close button
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5. Your signature will now be added to any new messages that you create. You can also select which signature to use from the signature drop down list if you have more than one signature.

Fig 5. Location of the signature list…

Fig 5. Location of the signature list
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