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Your Student Record

It's important that your student record at UCL accurately reflects what you are studying and what point in your academic career you're at, as well as holding all your up to date contact information.

It's your responsibility to make sure that your personal details, such as your name and address, held on the UCL central record are correct. You can check and update your personal details via Portico.

Log in to Portico


Interruption of Studies

 

If a student requires a temporary break from their studies and plans to resume their programme at a future date, they must apply for a formal Interruption of Study. This applies to students on a one year full-time or two year part-time programme.

Further information:

Interrupting or withdrawing from your studies

Academic Manual Chapter 3, Section 5: Interruption of Study


Applying to interrupt your studies

Once you have made the decision to interrupt and have discussed this with your department, you will need to complete and submit an Interruption Form.

Download Interruption of Study Form

When completing the form, make sure that you:

  • include your student number
  • include full dates for start and return dates (in the format: 01-Jan-2019)
  • sign and date the form
  • obtain the signature of your Programme Leader

If you are applying for a repeat interruption or an interruption in excess of one calendar year, you will need to provide evidence to support your application.

Once you have completed your form and obtained the signature of your Programme Leader, it should be submitted to the Faculty Office: 

Please submit your form to ioe-studentcasework@ucl.ac.uk.

You will be notified of the outcome of your application via email. Please make sure you check your UCL email regularly.

Enrolment (new and continuing students)

You must complete your enrolment by a specific time each academic year or you will not be able to continue your studies, find out what you need to do and when you need to do it by.


Enrolment for new students

If you are new to UCL, please click here for information that will help you through the first time enrolment process. 

Enrolment for continuing students

To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.

Full details on the re-enrolment process for continuing students can be found here.


Re-enrol online

  • To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.
  • If you are registered on a modular or flexible method of study, you must re-enrol even if you do not intend to take any modules during the new academic session.
  • To access online re-enrolment you must log in to Portico and select "Start your re-enrolment task" within the Enrolment and Study Details container on the Student Home Page.

Failure to re-enrol

  • You must complete your enrolment by a specific time each academic year. For autumn starters, this date falls at the end of October each year.
  • If you fail to enrol before the deadline, your student record will be closed and you will no longer be registered as a student at UCL
  • If due to your circumstances you are unable to re-enrol before the deadline, you must make a case to UCL to reinstate your registration and to allow you to re-enrol late. Please contact your Programme Administrator at your earliest opportunity - they will be able to advise you on what to do next.
Request to change degree programme or modules

This guidance explains how to change the modules you have chosen and how to change your degree programme.


Changing programme

If a student wishes to transfer from one UCL degree programme to another, they must make a formal application. The usual deadline for change of degree programme during the academic session is the end of October each year (for students registering in September, with a later date for students registering in January) to be compatible with module selection deadlines, although later transfers may be possible, where the transfer does not affect module selections. Students should log in to their Portico account and complete the online application under the 'C2RS Home' menu. Students are strongly advised to discuss their plan with the departments involved before requesting a change of programme on Portico.

 

Further information:

Changing your degree programme or modules

Academic Manual Chapter 3, Section 6 Programme Transfers

Find out more about changing programmes if you're a Tier 4 student

Changing your modules

If a student wishes to make changes to their individual modules they will need to do so by the deadlines in the Key Dates section. Students should contact their Programme Administrator as soon as possible as all changes will need to be approved.

Further information:

Changing your degree programme or modules

Academic Manual Chapter 3, Section 2: Module Selection

Request to change your mode of attendance

Mode of attendance defines how your programme of study is studied. This could be full-time, part-time, modular-flexible or distance learning. 

Where a programme is offered by UCL in more than one mode of attendance, it may be possible to change.

If your circumstances have changed and you are considering a change of mode of attendance, you should discuss this with your Personal Tutor or Programme Leader.

Changes to mode of attendance are subject to availability and Faculty approval.

Should your Programme Leader agree to a change, your Programme Administrator will pass on your request to the Faculty for final approval.

Withdrawing from a programme

If a student wishes to leave their degree programme prior to completing their final examinations they must apply for a formal withdrawal from their studies. Applications must be made in advance of the effective date of change. Students should log in to their Portico account and complete the online application under the 'C2RS Home' menu.

Further information:

Interrupting or withdrawing from your studies

 

Academic Manual Chapter 3, Section 8: Withdrawing from a programme