Analysing school workforce census data - local privacy notice

Local privacy notice for a project analysing school workforce census data to understand the effect of financial incentives on teacher retention.

Contents

Introduction 

The UCL Institute of Education Department of Learning and Leadership (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data. 

Please read this privacy notice carefully – it describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties and supplements the following wider UCL privacy notice(s):

We keep this privacy notice under regular review. It was last updated on 5 February 2021.

About us

The Department of Learning and Leadership is part of the UCL Institute of Education at University College London (UCL).

UCL, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal data is processed. This means that UCL is the ‘controller’ of your personal data for the purposes of data protection law.

Personal data that we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you. This may include 'Special category’ data about you. 

In particular:

  • Your ethnicity.
  • Your career history in teaching.
  • Staff Matching Reference in the School Workforce Census.
  • Age, gender, qualifications, working hours, pay, and teaching responsibilities.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • For the purposes of research on the effect of financial incentives on teacher retention.

Who we share your personal data with

We will not share your data with any third parties.

Lawful basis for processing

Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a "lawful basis" for the processing. The basis for processing will be as follows: 

  • Public task. The processing of your personal data may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

For special category personal data, the following lawful bases for processing will be used:

  • Archiving, research and statistics (with a basis in law) and the associated condition of ‘research’ set out in Part 1 of Schedule 1 of the DPA 2018.

International transfers

We do not transfer your personal data outside the European Economic Area (EEA).

Information security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We will keep your personal data according to the Records Retention Schedule.

Your rights

Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:

  • Right to request access to your personal data.
  • Right to request correction of your personal data.
  • Right to request erasure of your personal data.
  • Right to object to processing of your personal data.
  • Right to request restriction of the processing your personal data.
  • Right to request the transfer of your personal data.
  • Right to withdraw consent.

If you wish to exercise any of these rights, please contact the Data Protection Officer at data-protection@ucl.ac.uk.

Contacting us

You can contact UCL by telephoning +44 (0)20 7679 2000 or by writing to: University College London, Gower Street, London WC1E 6BT.

Please note that UCL has appointed a Data Protection Officer. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our Data Protection Officer using the details set out below:

Data Protection & Freedom of Information Officer
data-protection@ucl.ac.uk 

Complaints

If you wish to complain about our use of personal data, please send an email with the details of your complaint to the Data Protection Officer at data-protection@ucl.ac.uk so that we can look into the issue and respond to you. 

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.