UCL Division of Infection & Immunity

Athena SWAN Silver Award

External Seminar
1pm | 23 Jan | Pearson G22

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New Research Degree Students

The following information should be read in conjunction with the UCL New Students webpages.  

The Division of Infection & Immunity offers its warmest welcome and congratulations on your successful application.  We hope you find your experience in the Division is both rewarding and enjoyable.

This page is designed to help guide Research Degree students through the processes required when you first join UCL, as the Division wishes to ensure that your transition is as smooth as possible.  You will find all the information you need about your first few weeks of study, including details of enrolment and various induction courses.  This page contains important information relating to mandatory requirements for study

These pages should be read in conjunction with the Current Research Degree Student pages which provides more information on academic regulations, study requirements, and useful forms you will need throughout the course of your study.

If you still have any further questions or queries please do not hesitate to contact Elspeth Latimer

Click on the below links to find out further information:

Before You Start Your First Week Inductions
Key Dates Thesis Committee Useful Contacts
Useful Links UCL Maps  

Before you start

Letter of Offer

You should have received an Unconditional Letter of Offer before you start.  If you have not received this, or you have not met the conditions of your Conditional Letter of Offer, or you would like to decline/defer your offer please contact Elspeth Latimer


UCL offers an accommodation service which can help find accommodation for UK, EU and International students.  International students are guaranteed placements in one of UCL's residences (providing they meet certain criteria).  UK and EU students are strongly advised to seek accommodation in the private sector, the University of London Housing Services can help you further with this.

Costs & Funding

It is essential you know exactly what costs are involved with studying a research degree.  The basic costs can be broken down into:

  • student fees
  • materials/research costs
  • living costs

There are different levels of student fees, and you should be aware of which level applies to you, and be aware of any increases in forthcoming years.  Materials and research costs should be discussed directly with your prospective supervisor to ascertain how much this would be, as costs vary from project to project.  Living in London can be expensive, and you should budget your living costs carefully, further advice can be found in the UCL 'living in London' webpages.  If you have been awarded a studentship, scholarship, bursary, or award, the awarding body should outline to you exactly what costs they will cover.  For further information on student fees, loans, scholarships, and financial support, see the UCL Money webpages.


International Students

Coming to live and study in London for the first time can be daunting, especially so for students from abroad.  The above link provides a lot of helpful information and contacts regarding your move to the UK, in addition to a specially tailored orientation & enrolment programme for when you first arrive.

Part-Time Students

Please read and complete the Protocol & Supervisor Statement, which provides some rules and guidelines regarding what is expected of you and you supervisor during your study.  You and your supervisor need to discuss and agree a schedule based on the hours that you should be allocating to your study vs your other commitments.  Please send the completed/signed copy back to Elspeth Latimer.



Your first week

Your First Day

The first day of the 2015-16 academic year is Friday 2 October 2015.  The Postgraduate Research Administrator will contact you beforehand to make arrangements for your first day, which will normally consist of the following:

  • Presentation on the 'PhD experience' by Graduate Tutor, Dr Ari Fassati
  • Meeting your supervisor(s) and introduction to your research team and the laboratories/workspaces that you will be using
  • A tour of UCL with current students
  • Local safety induction
  • Welcome refreshments and lunch will be provided

All research students should have completed their pre-enrolment online prior to the start of term.  You will then receive further instructions on how to complete your enrolment.  You must complete your enrolment in person within 2 weeks of your study start date.  For full details see the UCL enrolment page.  If you have any problems or queries regarding enrolment please contact newstudents@ucl.ac.ukInternational students have the option to enrol earlier as part of their Orientation Programme.  Once enrolled you will receive a Statement of Student Status, which you will need in order to pay for your fees, get your ID card, and email.



For all students: if you receive emails regarding outstanding payment of fees DO NOT ignore them, please respond directly to the fees office, our finance manager (Carolyn McElvaney). If you have received a PhD studentship that pays for 100% of your fees, please advise Carolyn McElvaney, as these may be paid directly by the Division on your behalf.  If you need to pay all or part of your fees yourself you can do so online


If you are to be paid a stipend via UCL it is vital that that we know your correct bank account details. If you have not already provided UCL with your details please ensure you complete the Student BACS Details form and return to Elspeth Latimer.

ID cards

The ID card is produced by Security Systems who are based in the Andrew Huxley Building. You will need to show the Statement of Student Status you received when you enrolled. Your photograph will be taken and the card will be produced while you wait.  If you require access to the Cruciform, Rayne, or Cancer Institute Buildings please email Jason Coyne with the barcode number on the back of your student ID card, and the name of your principal supervisor.


It is essential that once you receive your UCL email address that you inform Elspeth Latimer of it; this will be the address used you to inform you of any Divisional events or information for your study requirements.  ISD have a dedicated new students website, which also provides further information on UCL IT induction courses running in the first week of term.




There are a number of inductions you are required to attend in your first few weeks at UCL as detailed below.

Local Health & Safety Induction (First Day)

The Division has its own safety policy which is tailored to the specific requirements of the buildings and practices that it utilises, and you are required to understand the local safety rules.  Each student will need to attend a local safety induction, for students based at the Cruciform and Paul O'Gorman this will be with Doug King, and with Jamie Evans at the Rayne Building (these will be arranged for you).  Students based at other sites (Royal Free, ICH, PHE, CRICK etc) will need to contact their local safety officer directly; ask your principal supervisor for more details.

UCL Welcome event (First week)

Information will be provided about what the Graduate School can offer you during your time at UCL, together with information from the Postgraduate Association of the UCL Students' Union on graduate activities, social events and clubs. The sessions also afford you the chance to meet the Head of the Graduate School as well as other key members of UCL. No booking necessary.

Introduction to Skills Development and the Research Student Log (First week)

This one and a half hour session is to introduce new research degree students to the UCL Graduate School Skills Development Programme and the Research Student Log, showing how they can be used as powerful tools to enhance the quality and benefit of your research work from the very beginning of your degree. No booking necessary.


PhD Induction Programme for Biomedical Sciences and Life Sciences (First month)

http://courses.grad.ucl.ac.uk/ This two and a half day training programme is intended to introduce the research student to the basic skills and research culture essential for a successful pathway to a PhD. It will also bring together researchers and students from many disciplines in UCL. The programme includes a variety of sessions on the following topics:

  1. What a PhD Entails
  2. Communications
  3. Health and Safety
  4. Time Management
  5. Log Book and Role of Tutors and Supervisors
  6. Library Techniques
  7. Research Tools
  8. Ethics and Use of Human Tissue and Animal Models

The course also includes a handbook of Notes for Graduate Students consisting of: Keeping a journal, Keeping an experiment book, Reading papers, Staying motivated, Getting to the thesis, Coping with criticism, Presenting your work, Publishing your work, How to be critical - review a paper, Being part of a research community, Networking, Teaching, Your supervisor and you, Time management, Stress management and Libraries.  You need to book this course using the Skills Development Programme Website.

UCL Safety Course (within 3 months)

All research students (regardless of site) registered with UCL must attend this course; contact Doug King for further details on how to book a place.



Key Dates

  • Download Key Dates table


Useful Contacts

Postgraduate Tutor
study & research issues
Elspeth LATIMER Divisional Research Administrator
general & administrative seminars, building access
elspeth.latimer@ucl.ac.uk 52118 1.3.12
Safety Officer
safety (Rayne)
413 (Rayne Building)
Safety Officer
safety (Cruciform)
Deputy Postgraduate Tutor
study & research issues benedict.seddon@ucl.ac.uk
Immunology, Flr 2, RF
Finance Manager
fees, stipends, expenses, ordering



Useful Links

UCL Information for New Students: www.ucl.ac.uk/new-students

Information about living in London: www.ucl.ac.uk/transition/joining/all-students/london

Transport for London (information on all forms of public transport in London, routes, maps, journey planner and online tickets sales): www.tfl.gov.uk

National Rail Enquiries (official source for UK train times and timetables): www.nationalrail.co.uk

Google Maps (online maps with detailed streetmaps of Great Britain. Includes search by postcode, place name, London streetname or OS grid reference): http://maps.google.co.uk/


UCL Maps

Find your way around the main Bloomsbury campus, off-site campuses and affiliated institutes http://www.ucl.ac.uk/locations/ucl-maps


Page last modified on 27 oct 15 12:26