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How to refer an employee to UCL Workplace Health
Health problems, of whatever nature, may affect work performance. If a manager has any concerns about the effects of work on an employee’s health, or the effects of a health problem on an employee’s performance or attendance at work, referral to the UCL Workplace Health service should be considered. Further advice can be sought from the appropriate Human Resource Business Partner (HRBP). As a result of referral, Workplace Health can provide advice to managers and may be able to assist employees with health problems.
Guidance on sickness absence that would trigger a sickness absence review and possible referral to the Workplace Health service is provided in the 'Sickness Absence Policy'.
Manager’s Responsibilities
- Please read a managers guide to occupational health and referring for advice
- Consider discussing your referral with your HR Business Partner (HRBP)
- Ensure that the employee is made aware of reasons for referral to Workplace Health
- Provide Workplace Health with relevant documentation
- Consider consulting with your HRBP upon receipt of occupational health report
- Click here to download the management referral form
Process
Management referrals to UCL Workplace Health must be made with the full knowledge of the employee concerned, encouraging open exchanges of information. A leaflet outlining the role of occupational health may be given to the employee to help with this.
It is important that the occupational health adviser is made aware of all relevant facts about a case to ensure that objective advice is given, based on a full understanding of the issues of concern to the referring manager. The Management Referral Form is designed to help managers provide sufficient information and specify the type of advice they are seeking when making a referral. Please provide as much relevant information about the person being referred as you can. Your HR Business Partner can offer advice on completing the form if required.
Service Standards
Appointments are offered within ten working days of receiving a referral letter for a consultant physician and five working days for a specialist practitioner (a nurse with specialist qualification). This may also depend on the demands on the service and the individual’s own availability.
We aim to release the OH report to the referring manager within 48 hours of the consultation. However, this is subject to the individual’s consent, and it can take longer where the individual has had prior access to the report and requests amendments to factual information.
