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Unitemps

Unitemps is UCL’s internal recruitment agency, specialising in managing temporary job vacancies and creating job opportunities on campus for students, recent graduates and the wider community.

Unitemps logo
Unitemps at UCL will streamline the temporary recruitment process and offer efficient online, compliant systems. Unitemps will employ a pool of talented temporary workers who represent the excellence and diversity of the university community at large, helping the university find highly skilled workers who are the best candidates for the job.
 

Unitemps replaced SiP Form 7 for temporary work on 15 October 2018

All new temporary work assignments must be processed by Unitemps please see the guide below:

Step 1 

Download the Unitemps booking form –  only page one needs to be completed as Unitemps is currently only processing one-off pieces of temporary work (Form 7).


Please provide the name and email address of your candidates so that they can be directly contacted and booked by the branch staff. They will then be invited into the branch to show their right-to-work documents.
 

Please try to ensure that a booking form is sent to the Unitemps team at least 3 days before the start date of a job.

Step 2

Send the booking form to unitemps@ucl.ac.uk and one of the branch staff will confirm receipt of your booking form.

Step 3

Create a client account, once you have received the link from Unitemps branch staff, then you will be able to authorise timesheets for your temporary workers online.

Booking forms must be completed and sent BEFORE the candidate begins working, this is to make sure that branch staff can complete the necessary eligibility to work checks.

Unitemps branch staff will complete eligibility to work checks, no copies or scans will be accepted.

Step 4

You will receive a confirmation email from Unitemps once your candidate has completed their right to work checks and the registration process. You will then be able to authorise timesheets via your Unitemps account for candidates who have submitted timesheets. See timesheet cut off dates

Please see our updated FAQs for further guidance. 

FAQs

What type of roles are included in this phase of Unitemps

 

In scope – Unitemps

Out of scope – please continue with the usual recruitment and payment method

One-off temporary work assignments (Form 7s)

 

  • Any temporary work undertaken before Unitemps staff have received a booking form and completed the right to work checks for a worker. In these instance departments should contact their HR Business Partner on how to proceed.
  • Frequent ‘as and when’ temporary assignments (Form 5/6)

Examples – administrators, one-off lecturers, invigilators, lab technicians, translators, student ambassadors

 

 

 

 

 

  • External agency workers
  • UCL employees completing overtime, acting up duties or work with another department
  • Permanent academic positions
  • Contractors
  • PGTAs
  • Any temporary worker, working outside of the UK – or any temporary worker without a UK bank account
Do I have to use Unitemps?

Using Unitemps to recruit and pay temporary workers is not currently mandatory; however, this will change on the 1 April 2019. It will be expected that Unitemps is used to recruit and pay all one off temporary workers.

This will reduce the administrative burden in departments and ensure that UCL’s temporary recruitment process is compliant and efficient.

Guest lecturers will be exempt from the April 2019 change, and the use of Unitemps to employ them will remain optional.

Is there a charge to use the Unitemps service?

There is no charge to use the Unitemps service, however next academic year (2019/20) there will be a charge of 8%. This will be added to the hourly pay rate.

Can Unitemps advertise vacancies

Yes. The team can manage as much or as little of the recruitment process for you as you would like. From April 2019 Unitemps will be able to advertise vacancies, shortlist and interview candidates.

Administrative and student ambassador roles will be more likely to attract candidates to start with.

Over the summer we will be launching a candidate attraction campaign, so that we can ensure we engage the right temporary workers with the right skills. Providing UCL departments with access to a skilled and diverse talent bank.

Will Unitemps process DBS checks for temporary staff?

Yes. Please indicate if a DBS check is required on the Unitemps booking form when placing your booking.

Is Unitemps just for students

No. While Unitemps will be used to manage student ambassadors, helpers and other work that is often undertaken by our students, Unitemps will also manage the sourcing and placement of other, non-student temporary workers at UCL.

Will temporary workers be paid on the same grades as UCL employees?

Absolutely, temporary workers at UCL will be paid on the same pay grades as UCL employees. It is possible to select a pay rate, which is not shown on the UCL hourly rate chart on page 3 of the booking form.

Will Unitemps process academic staff? 

Individuals who come to do a short term academic engagement at UCL, but who are employed by another organisation, will be managed through Unitemps. This will include academics coming to carry out one-off lectures, examinations, invigilation etc. 

Payments to academics who are employed by UCL, but who are carrying out work for a different UCL department, should continue to be managed through the current form 6 SiP process.

Unitemps cannot be used to fill an academic position on a permanent basis.

What are the benefits to using Unitemps? 

Unitemps can manage as much or as little of the recruitment process for you, from advertising vacancies, to shortlisting and interviewing candidates. Unitemps will ensure compliance with its robust systems and provide a diverse talent pool for UCL.

What are the long-term aims of Unitemps? 

The next phase for Unitemps will be to process work that is more frequent (Form 5/6) then, next year, Unitemps will look at placing candidates that would usually be sourced via external agencies. Further information will be provided before these phases commence.

Who can I speak to from the Unitemps team? 
  • Sam Taylor the Unitemps Branch Manager is available to attend faculty/department meetings and one to ones. Please email sam.taylor@ucl.ac.uk.
     
  • Khiera Yusuf, Unitemps Consultant is also available, please email k.yusuf@ucl.ac.uk