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Unitemps

Unitemps is UCL’s internal recruitment agency, specialising in managing temporary job vacancies and creating job opportunities on campus for students, recent graduates and the wider community.

Unitemps logo

Unitemps at UCL streamlines the temporary recruitment process and offers efficient online, compliant systems. Unitemps employs a pool of talented temporary workers who represent the excellence and diversity of the university community at large, helping the university find highly skilled workers who are the best candidates for the job.

All new temporary work assignments must be processed by Unitemps please see the guide below:

Step 1 

Download the Unitemps booking form. 


Step 2

Send the booking form to unitemps@ucl.ac.uk and one of the branch staff will confirm receipt of your booking form.

Step 3

Create a client account, once you have received the link from Unitemps branch staff, then you will be able to authorise timesheets for your temporary workers online. 

Booking forms must be completed and sent BEFORE the candidate begins working, this is to make sure that branch staff can complete the necessary eligibility to work checks.

Unitemps branch staff will complete eligibility to work checks, no copies or scans will be accepted.

Step 4

You will receive a confirmation email from Unitemps once your candidate has completed their right to work checks and the registration process. You will then be able to authorise timesheets via your Unitemps account for candidates who have submitted timesheets. See timesheet cut off dates

Please see our updated FAQs for further guidance. 

FAQs

What type of roles are included in this phase of Unitemps

In scope – Unitemps

Out of scope – please continue with the usual recruitment and payment method

Temporary work assignments (previously form 6 and 7’s)

  • Any temporary work undertaken before Unitemps staff have received a booking form and completed the right to work checks for a worker. In these instance departments should contact their HR Business Partner on how to proceed.

Examples – administrators, one-off lecturers, invigilators, lab technicians, translators, student ambassadors

  • External agency workers
  • UCL employees completing overtime, acting up duties or work with another department
  • Any temporary worker, working outside of the UK – or any temporary worker without a UK bank account
Do I have to use Unitemps?

It is expected that Unitemps is used to recruit and pay all in scope temporary workers. 

This will reduce the administrative burden in departments and ensure that UCL’s temporary recruitment process is compliant and efficient.

Is there a charge to use the Unitemps service?

Yes, there is a charge of 3%. This will be added to the hourly pay rate and added on the 1st October 2019.

Can Unitemps advertise vacancies?

Yes.The team can manage as much or as little of the recruitment process for you as you would like. From advertising vacancies, shortlisting and interviewing candidates to finding last minute cover.

Is Unitemps just for students?

No. While Unitemps will be used to manage student ambassadors, helpers and other work that is often undertaken by our students, Unitemps will also manage the sourcing and placement of other, non-student temporary workers at UCL.

Will Unitemps process academic staff?

Individuals who come to do a short-term academic engagement at UCL, but who are employed by another organisation, will be managed through Unitemps. This will include academics coming to carry out one-off lectures, examinations, invigilation etc. However, this is currently optional.

Unitemps cannot be used to fill an academic position on a permanent basis.

Why do my temporary workers have to show their Right to Work documents in person to Unitemps?

The Unitemps department is responsible for managing right to work checks and arrangements in relation to the work assignment at UCL. Verifying Right to work documents in person is a legal requirement, more information can be found here www.gov.uk/check-job-applicant-right-to-work
 

What is the process for transferring current form 6 workers over to Unitemps? 

We will email your form 6 ‘as and when’ workers with a weeks notice, they will then need to accept the new Terms and Conditions and provide their Right to Work documents to Unitemps staff. Please contact us to arrange this.

What if I have a current agency worker, can they work for Unitemps now? 

No, agency workers should continue as they are. 

What are the benefits to using Unitemps? 

Unitemps can manage as much or as little of the recruitment process for you, from advertising vacancies, to shortlisting and interviewing candidates. Unitemps will ensure compliance with its robust systems and provide a diverse talent pool for UCL.