UCL Human Resources


Declaration of Interest Policy

This policy helps UCL staff and research students recognise activities that might lead to a perceived or actual conflict of interest, and understand how to manage these situations.


Please note that this policy is maintained by UCL Innovation and Enterprise.

The policy applies to all staff; staff and directors of UCL’s subsidiary companies; Doctoral Students; and others working in the university.  It sets out what conflicts are, roles and responsibilities and the process for making a disclosure.  

Staff and students may find themselves in the position of having a conflict of interest at some stage in their careers. This is often through circumstances entirely beyond their control or which could not be foreseen. Conflicts of interest are not discouraged and recognising a conflict of interest doesn’t imply improper conduct or lack of integrity. It is, however, important that 

  • conflicts of interest (actual, potential or perceived) are always disclosed; 
  • a conflict of interest management plan is put in place to prevent damage to the reputation of the staff member or student in question, or UCL as an institution;
  • where conflicts cannot be managed the activity giving rise to the conflict is prohibited.

Contents include

  • Introduction
  • Scope
  • Purpose and principles
  • The nature of conflicts
  • Roles and responsibilities
  • Disclosure of conflicts of interest
  • Management of disclosed conflicts of interest
  • Annual declaration of external interests
  • Ongoing review of the Disclosure of Conflict and Declaration of Interest Policy
  • Non-compliance
  • Appendices
  • Appendix 1: Types of personal interest
  • Appendix 2: Conflict Management Plan
  • Appendix 3: Glossary of defined terms

Who should read this policy

  • All staff
  • Students


Associated documents

Last updated: Monday, November 23, 2020