Pay Element Information

You will find below a list of all common pay elements accessible via MyHR Department Transactions, along with information on how to use them.

There are a number of requests and workflows in MyHR Department Transactions where different pay elements may be entered. These can be either recurring (i.e. monthly), or one-off in nature.

If you have any questions relating to the appropriate use of these pay elements, please contact the One Desk team.

Recurring Pay Elements

Element Name	Description
Acting Up Allowance	A recurring allowance to recognise the temporary taking on of higher responsibilities of a role or higher grade. Enter the annual amount to be paid.
Additional Programmed Activity CEA Amount	Additional Programmed Activities. A recurring Clinical Excellence Award allowance. Enter the annual amount to be paid.
APA Basic Academic 1	Additional Programmed Activities. No discretionary points. A recurring allowance. Select the value for the Academic APA.
APA Basic Clinical 1	Additional Programmed Activities. No discretionary points. A recurring allowance. Select the value for the Clinical APA.
APA CEA 1	Additional Programmed Activities. A recurring Clinical Excellence Award allowance. Enter a unit amount and select the CEA level.
APA Discretionary Points	Additional Programmed Activities. A recurring discretionary point distinction award allowance. Enter the annual amount to be paid.
Basic Pay Fixed Amount	Recurring basic pay. Enter the annual amount to be paid.
Basic Pay Non Pensionable	Recurring basic pay. Not included in pension calculations. Enter the annual amount to be paid.
Clinical Banding Supplement	A recurring Clinical Banding Supplement based on a banding. Select the correct banding.
Clinical Banding Supplement Miscellaneous	A recurring Clinical Banding Supplement based on an annual amount. Enter the annual amount to be paid.
Clinical Excellence Award	A recurring Clinical Excellence Award allowance based on CEA Levels 1 to 12. Select the CEA level.
Clinical Excellence Award Ad Hoc	A recurring Clinical Excellence Award allowance based on an annual amount. Enter the annual amount to be paid.
Extra Duty	A recurring salary supplement. Enter the annual amount to be paid.
London Allowance	A recurring allowance for London based employees. Select the correct allowance type to be paid.
London Allowance Miscellaneous 1	A recurring allowance for London based employees. Use this element if the LA is a specific amount, i.e. due to TUPE transfer. Enter annual amount to be paid.
London Allowance Miscellaneous 2	A recurring allowance for London based employees. Use this element if the LA is a specific amount, i.e. due to TUPE transfer. Enter annual amount to be paid. Use this element if London Allowance Miscellaneous 1 is already in use.
London Allowance NON FTE	A recurring allowance for London based employees. Paid by annual set amount but not prorated - the amount entered will be divided by twelve and paid monthly.
Marie Curie Supplement 1	A recurring allowance for Marie Curie staff only. Enter the annual amount to be paid.
Marie Curie Supplement 2	A recurring allowance for Marie Curie staff only. Enter the annual amount to be paid. Use this element if Marie Curie Supplement 1 is already in use.
Market Supplement Non Pensionable 1	A recurring market rate supplement to bring basic pay up to market value. Not included in pension calculations. Enter the annual amount to be paid.
Market Supplement Non Pensionable 2	A recurring market rate supplement to bring basic pay up to market value. Not included in pension calculations. Enter the annual amount to be paid. Use this element if Market Supplement Non Pensionable 1 is already in use.
Market Supplement Pensionable 1	A recurring market rate supplement to bring basic pay up to market value. Included in pension calculations. Enter the annual amount to be paid.
Market Supplement Pensionable 2	A recurring market rate supplement to bring basic pay up to market value. Included in pension calculations. Enter the annual amount to be paid. Use this element if Market Supplement Pensionable 1 is already in use.
Market Supplement Pensionable 3	A recurring market rate supplement to bring basic pay up to market value. Included in pension calculations. Enter the annual amount to be paid. Use this element if Market Supplement Pensionable 1 and 2 are already in use.
MRC Central London Allowance Non Pensionable	A recurring Medical Research Council Central London Allowance. Not included in pensions calculations. Enter the annual amount to be paid.
MRC Prion Central London Allowance Non Pensionable	A recurring Medical Research Council Prion Unit Central London Allowance. Not included in pensions calculations. Enter the annual amount to be paid.
National Clinical Impact Award	A recurring National Clinical Impact Award allowance based on NCIA levels 1 to 3. Not included in pension calculations. Select the level to be paid.
On Call 1	A recurring on call allowance based on bandings. Consult policy if in doubt which to use. Select the appropriate banding to be paid.
On Call 2	A recurring on call allowance based on bandings. Consult policy if in doubt which to use. Select the appropriate banding to be paid. Use this element if On Call 1 is already in use.
On Call Allowance Non Pensionable	A recurring allowance based on an annual amount. Not included in pension calculations. Enter the annual amount to be paid.
On Call Allowance Pensionable	A recurring allowance based on an annual amount. Included in pension calculations. Enter the annual amount to be paid.
Overtime Contractual	A recurring payment for contractual overtime. Enter the number of hours to be paid.
Responsibility Allowance Non Pensionable	A recurring allowance for employees who have long term additional responsibilities that don't merit a higher grade, but are compensable. Not included in pensions calculations. Enter the annual amount to be paid.
Responsibility Allowance Pensionable	A recurring allowance for employees who have long term additional responsibilities that don't merit a higher grade, but are compensable. Included in pensions calculations. Enter the annual amount to be paid.
Royal Wolfson Society Award	Recurring Royal Wolfson Society Award payment. Enter the annual amount to be paid.
Special Allowance Non Pensionable 1	A recurring special allowance. Not included in pension calculations. Enter the annual amount to be paid.
Special Allowance Non Pensionable 2	A recurring special allowance. Not included in pension calculations. Enter the annual amount to be paid. Use this element if Special Allowance Non Pensionable 1 is already in use.
Special Allowance Non Pensionable 3	A recurring special allowance. Not included in pension calculations. Enter annual amount to be paid. Use this element if Special Allowance Non Pensionable 1 and 2 are already in use.
Special Allowance Pensionable 1	A recurring special allowance. Included in pension calculations. Enter annual amount to be paid.
Special Allowance Pensionable 2	A recurring special allowance. Included in pension calculations. Enter the annual amount to be paid. Use this element if Special Allowance Pensionable 1 is already in use.
Supplement Non Pensionable	A recurring payment to supplement any existing remuneration. Refer to policy if in doubt. Not included in pension calculations. Enter the annual amount to be paid.
Supplement Pensionable 1	A recurring payment to supplement any existing remuneration. Refer to policy if in doubt. Included in pension calculations. Enter the annual amount to be paid.
Supplement Pensionable 2	A recurring payment to supplement any existing remuneration. Refer to policy if in doubt. Included in pension calculations. Enter the annual amount to be paid. Use if Supplement Pensionable 1 is already in use.
Supplement Pensionable 3	A recurring payment to supplement any existing remuneration. Refer to policy if in doubt. Included in pension calculations. Enter the annual amount to be paid. Use if Supplement Pensionable 1 and 2 are already in use.
Supplement Pensionable 4	A recurring payment to supplement any existing remuneration. Refer to policy if in doubt. Included in pension calculations. Enter the annual amount to be paid. Use if Supplement Pensionable 1, 2 and 3 are already in use.

One-Off Pay Elements

Element Name	Description
Bonus	A one-off discretionary bonus. Enter the monetary amount to be paid.
Fee Payment Including Employers on costs	A one-off payment that incorporates employers on costs. Enter the total amount including employers on costs; payment to employee will be less than this amount.
Fee Payment Net	A one-off payment that is grossed up. Enter the net amount you wish for the employee to receive after tax and National Insurance contributions.
Honorarium Non Pensionable Ad Hoc	A one-off agreed amount honorarium payment. Enter the monetary amount to be paid.
Local CEA Awards 2018	A one-off discretionary award for consultants and academic GPs. Not included in pension calculations. Enter the monetary amount to be paid.
Marie Curie Supplement NR	A one-off payment for an outstanding balance at the end of a Marie Curie appointment. Enter the monetary amount to be paid.
On Call Allowance Non Pensionable NR	A one-off on call payment. Not included in pension calculations. Enter the monetary amount to be paid.
On Call Allowance Pensionable NR	A one-off on call payment. Included in pension calculations. Enter the monetary amount to be paid.
One off Payment agreed fixed rate	A one-off payment against a fixed rate which is not an hourly, fixed or day rate attached to a UCL salary scale. Enter the unit rate and number of units to be paid.
One off Payment Assignment Hourly Rate	A one-off payment against the hourly rate of the assignment. Enter the date work was undertaken (to determine the correct hourly rate), number of hours to be paid, and select London Allowance value where applicable.
One off Payment UCL Rate of Pay	A one-off payment against a selected UCL spinal point. Enter the date work was undertaken (to determine the correct hourly rate), number of hours to be paid, Grade & Spine Point and select London Allowance value where applicable.
One off Payment Variable Rate	A one-off payment against an hourly rate which is not on the UCL salary scale. Enter the hourly rate and number of hours to be paid.
One off Payment Variable Rate Units	A one-off payment against an agreed unit payment rate. Enter the unit rate and number of units to be paid.
PGTA Payment	A one-off payment to be used for the payment of a Postgraduate Teaching Assistant. The element will automatically calculate and process a second payment for any accrued annual leave. Included in pension calculations. Enter the date work undertaken, description of duties, effective date (to determine the correct hourly rate), number of hours to be paid, Grade & Spine Point and select London Allowance value where applicable.
Relocation	A one-off relocation payment. Tax and National Insurance will be deducted. Consult the policy for eligibility and requirements. Enter the monetary amount to be paid.
Responsibility Allowance Pensionable NR	A one-off payment for employees who have additional responsibilities that don't merit a higher grade, but are compensable. Included in pensions calculations. Enter the monetary amount to be paid.
Special Allowance Non Pensionable NR	A one-off special allowance payment. Not included in pension calculations. Enter monetary amount to be paid.
Special Allowance Pensionable NR	A one-off special allowance payment. Included in pension calculations. Enter the monetary amount to be paid.
Supplement Pensionable NR	A one-off payment to supplement any existing remuneration. Refer to policy if in doubt. Included in pension calculations. Enter the monetary amount to be paid.