XClose

UCL Human Resources

Home
Menu

Erasmus+

Erasmus+ is a developmental programme that provides overseas opportunities for all employees wishing to gain practical learning experiences with partnered higher education institutions across the EU.

What is Erasmus+?

Erasmus+ is the European Union’s (EU) funding programme for the mobility of employees in higher education. Mobility means the visits of colleagues from or to UCL.

Through the Erasmus+ programme, UCL aims to assist employees to develop their full potential in the work they undertake at UCL, in support of UCL's Strategic Plan 2022-27.

There are two dimensions of the Erasmus+ programme; these are teaching mobility and training mobilityWe also offer mobilities that are blended with both teaching and training components combined. 

Erasmus+ in the 2022/23 Academic Year

  
UCL's Erasmus+ staff mobility scheme will end in May 2023 under the withdrawal agreement negotiated between the UK and the EU. Please refer to the Erasmus plus website for further information.

Application window: 


1 October 2022 - 5 April 2023 

Eligible staff mobilities must be completed by 31 May 2023 to maximise use of approved Erasmus+ grant funds  

Target mobilities: 36

Completed mobilities: 12

 

Teaching mobility

A teaching mobility enables you to deliver teaching at a partnered higher education institution (if there is an inter-institutional agreement in place) where you can:

  • Develop, broaden and enrich the range and content of your courses
  • Use this as an opportunity to share expertise and experience on educational methods
  • Create links between HEIs (and enterprise) 
  • Promote opportunities for research collaborations

Interested in a teaching mobility? 

You will need to reach out to potential HEI partners (such as Erasmus+ contacts or international offices) to discuss opportunities and collaboration.

Please note that a teaching mobility must be proposed at a partner HEI that:

  • Currently holds an Erasmus+ Charter for Higher Education (ECHE) 
  • Currently holds an existing inter-institutional agreement with UCL

We are unable to set up new inter-institutional agreements with non-partnered HEIs in 2022/23. If you are unsure whether UCL holds an inter-institutional agreement with your chosen HEI, please contact us at: osd@ucl.ac.uk 

Training mobility

  • A training mobility may involve job shadowing, observation, and training to enable you to acquire knowledge, practical skills, and expertise and broaden your perspective 
  • Unlike a teaching mobility, an inter-institutional agreement is not required
  • Training mobilities should be practical in nature; therefore, attendance to conferences is not applicable

Interested in a training mobility?

You will need to reach out to potential HEI partners (such as Erasmus+ contacts, the international office, or the department you wish to visit) to discuss opportunities and collaboration.

You could consider a few possible training options including:

  • Visit iMotion's website to view the latest training mobility opportunities available such as ‘Erasmus+ Staff weeks’ (you can filter this by discipline)
  • Research workshops or short course opportunities such as EAIE Academy or EAEC Training Courses
  • Please note that participant fees on training courses are not covered by Erasmus+ and should be self-funded.

Conditions of application

  • You will need to send a written statement from your line manager to osd@ucl.ac.uk, confirming points 1-3 below. Applications cannot be considered without this: 
  1. That they fully support your mobility proposal 
  2. That you have successfully completed your probation 
  3. That you have 12m of employment funding remaining
  • All paperwork must be completed and signed before you begin your mobility. 
  • We require at least four weeks to prepare the required mobility paperwork; please submit well in advance to avoid disappointment
  • Individual mobility visit proposals will be prioritised over group visit proposals
  • Mobilities must align with UCL's Strategic Plan 2022-27 and therefore, there are specific learning objectives set in the proposal form to meet this
  • Your learning objectives should involve a knowledge transfer component so that your UCL colleagues can benefit from your Erasmus+ learning experience upon your return
  • The duration of your proposed mobility should be from 2 days up to 2 months (excluding travel time)
  • Teaching mobilities must be proposed with HEIs with whom UCL currently holds an inter-institutional agreement
  • For a teaching mobility, you must deliver at least 8 hours of teaching per week
  • You cannot visit the same institution twice or more, within one academic year
  • The selection process will take into consideration:
    • Previous participation in the Erasmus+ scheme
    • The quality of your proposal and relevance to current and future activity
    • The potential for future joint research or other collaboration with employees in the host institution

Important: Before you submit a mobility proposal, we strongly advise that you have an initial exploratory discussion with your chosen HEI or training provider. If they support and accept your proposal, only then prepare and submit your application below. We require at least four weeks to prepare the relevant paperwork before your proposed mobility date.

 Application Form - Erasmus+ Staff Mobility

Erasmus+ outbound process - 6 easy steps:

Before you go on mobility:

1. Your eligibility will be reviewed and if qualified (subject to funding), your mobility will be confirmed. You will be sent the relevant mobility agreement for you to complete and return

2. Your financial agreement will then be sent to you outlining the Erasmus+ funding available for your visit (please note that this is paid at a flat rate post mobility)

3. You will need to complete and submit your insurance ahead of your mobility (details of this are provided once your application has been accepted)

After you return from mobility:

4. In order to receive funding, you will need to submit your certificate of attendance to the Learning Governance Officer (the host HEI should provide this document)

5. You will also need to complete the Erasmus+ mobility online report
Please note: both steps 4 and 5 are mandatory as required by the European Commission and reimbursement will only happen once these steps are complete

6. An expenses claim form will then be sent to you for you to complete and return to the Learning Governance Officer who will in turn process with Accounts Payable

Erasmus+ funding & applicable rates 

Mobilities are funded as follows and paid post mobility upon your return to UCL:

  • A flat rate, travel grant (amount dependent on distance travelled from the location of the sending organisation to that of the receiving organisation)
  • A flat rate, subsistence grant dependent on the country visited

Further to the flat rate grant:

  • As part of the funding, you may be eligible for a maximum of two travel days either side of your mobility (outbound and inbound)
  • Evidence of booking confirmation is required for auditing purposes
  • UCL will not fund travel days if you are taking holiday either side of the mobility
  • Supplementary allowances may also be available for employees with special needs. Please highlight these on your proposal form.

Contribution to the travel costs

NB: the "travel distance" represents the distance between the place of origin and the venue, the "amount" covers the contribution to the travel both to and from the venue

Travel distances

Amount                

Between 10 and 99 KM

20 EUR per participant             

Between 100 and 499 KM

180 EUR per participant

Between 500 and 1999 KM

275 EUR per participant

Between 2000 and 2999 KM

360 EUR per participant

Between 3000 and 3999 KM

530 EUR per participant

Between 4000 and 7999 KM

820 EUR per participant
8000 KM or more1500 EUR per participant

Individual support

Receiving country

Employees from Partner Countries
Amount per day in EUR

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden, Ireland, Finland, Liechtenstein, Russia, Israel

                 180                                                                                                                                              

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

                 160                                                                                                                                              

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia

                 140                                                                                                                                              

Inbound mobility visits to UCL

If you are interested in visiting UCL, you are advised to contact the department you are interested in visiting to see if they can host you for the proposed period of your stay.

An inter-institutional agreement must be in place before a teaching Erasmus+ mobility can be undertaken at UCL.

Once your learning objectives have been agreed with the host department, then a letter of invitation can be provided by UCL, and the relevant forms can be signed by your contact in the hosting department.

Please follow the links below for a list of faculties and departments at UCL:

Academic faculties
Professional services

FAQs

At present, I do not have 12 months of ongoing funding on my current post. However, my contract may be extended, am I still eligible for the scheme?

To be eligible for Erasmus+ you must have 12 months of ongoing employment funding on your current post at the date your application was submitted.

I am visiting/honorary/emeritus staff at UCL. Am I eligible for Erasmus+?

To be eligible for Erasmus+ you must be an employee at UCL. Visiting staff, Honorary Appointments and Emeritus staff are not eligible.

How much notice should I give with submitting my proposal form before I depart on my Erasmus+ mobility?

We require at least four weeks to prepare the relevant paperwork; all paperwork must be completed and signed before you begin your mobility. We recommend submitting well in advance to avoid disappointment.

Can I go on a teaching or combined mobility with a HEI that UCL does not currently hold an inter-institutional agreement with?

Unfortunately, this will not be possible in the final year of the Erasmus+ outbound staff mobility scheme as we are unable to negotiate new contracts with the tight timescales within which the scheme is operating.

Who can I contact if I need help with my application or general enquiries?

The Erasmus+ outbound staff mobility process is managed within UCL’s Organisational Development team. Please email your queries with “Erasmus+ Staff” in the subject line to: osd@ucl.ac.uk