How to refer an employee to the UCL Occupational Health and Wellbeing service.
Health problems, of whatever nature, may effect work performance. If a manager has any concerns about the effects of work on an employee’s health, or the effects of a health problem on an employee’s performance or attendance at work, referral to the UCL Occupational Health and Wellbeing (OHW) service should be considered. Further advice can be sought from the appropriate Human Resource Business Partner. As a result of referral, the OHW can provide advice to managers and may be able to assist employees with health problems.
Guidance on sickness absence that would trigger a sickness absence review and possible referral to the Occupational Health and Wellbeing service is provided in the 'Sickness Absence Policy'.
- Consult with HR regarding referral to the OHW
- Ensure that the employee is made aware of reasons for referral to OHW
- Provide OHW with relevant documentation
- Consult with HR upon receipt of occupational health reports.
Management referrals to UCL Occupational Health and Wellbeing must be made with the full knowledge of the employee concerned, encouraging open exchanges of information. A leaflet outlining the role of Occupational Health may be given to the employee to help with this.
It is important that the occupational health adviser is made aware of all relevant facts about a case to ensure that objective advice is given, based on a full understanding of the issues of concern to the referring manager. The Management Referral Form is designed to help managers provide sufficient information and specify the type of advice they are seeking when making a referral. Please provide as much relevant information about the person being referred as you can. Your HR Business Partner can offer advice on completing the form if required.
If an employee cannot attend the OHW because of poor health, the manager should speak to their HRBP about obtaining the consent for the OHW to obtain a medical report from the employee’s GP or hospital doctor. Any such request should be made in line with the requirements of the Access to Medical Reports Act 1988, using the Summary of Principal Rights under the Act and Consent Form. The employee should be made aware of the reason for the request for consent in the same way as they would be made aware of the reasons for referral to Occupational Health. The signed consent form should be sent to the OHW along with the completed referral form. If the employee is unable to consent, then the consent of their next of kin should be sought
Appointments are offered within ten working days of receiving a referral letter for a consultant physician and five working days for a specialist practitioner (a nurse with specialist qualitifiation).
A written report is sent to the employee for review within two working days of the appointment or receipt of specialist report. Once consent has been recived for release the report is shared with the referring manager.