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Maternity Leave Calculator

If you are experiencing difficulties with the calculator, please refer to your HR Employment Contracts Administration contact (http://www.ucl.ac.uk/hr/eca/index.php)

Please note that your department may need to request financial assistance to cover some or all of your duties whilst you are on maternity leave. It is particularly important in the case of grant-funded appointments that such requests are made to the funding bodies in advance of the commencement of your maternity leave.

If your appointment is grant-funded please ensure that you notify your Principal Investigator about your impending maternity leave as soon as possible, so they have time to contact the grant funding body via Research Administration in good time, so enhancing the possibility of securing appropriate financial assistance.

Queries regarding the charging of maternity leave/cover to external grants should be directed to Research Administration. Click here for Finance Division contacts.

Guidance on Entitlements

Occupational Maternity Pay
All staff are entitled to 18 weeks full pay or 9 weeks full pay and 18 weeks half pay. This is described in further details below.

Statutory Maternity Pay(SMP)
Staff with 26 weeks service at the notification week, are entitled to 39 weeks SMP, the first 6 weeks of which are paid at the higher rate of 90% of your average weekly earnings and £138.18 per week for the remaining 33 weeks of maternity leave. During your maternity leave, SMP is included within any weeks of full pay and 9 weeks of half pay.

As a condition to be entitled to SMP, your average weekly earnings must be above the Lower Earning Limit. This limit is set at £111 a week if the end of your qualifying week is in the 2014-15 tax year .

Should you not qualify for SMP, an SMP1 will be sent on receipt of your MAT B1 form. Please take the SMP1 form, and your maternity certificate (MAT B1) to your local Benefits Agency as you may be able to claim Maternity Allowance.

Further information and the maternity policy are available at http://www.ucl.ac.uk/hr/docs/maternity_links.php

Annual Leave
Annual leave (including bank holidays and UCL closure days) is accrued throughout the whole period of maternity leave, paid or unpaid. Annual leave can only be taken after any period of elected unpaid maternity leave. Once an employee commences annual leave they will be deemed to have returned to work and the maternity leave will end. Therefore staff may choose to take any outstanding annual leave immediately before the return to work, or at a later time in agreement with their line manager. An employee should exhaust her entitlement to annual leave, including accrued leave, by the end of the leave year after her return to work. Any carryover of leave in excess of 5 days must be by agreement with the Head of Department.

Maternity Leave Calculator

Please enter any relevant details in the highlighted fields. Those marked * are mandatory. You can recalculate dates by clicking on the 'Calculate' button once the dates input have been changed.

Please note: SMP payments are included in the date calculations, however, where your continuous service with UCL is less than 26 weeks at the notification week you will not qualify for this payment. Any dates calculated below in respect of annual or unpaid leave will need to be adjusted accordingly.

Once you have calculated your entitlements please click on the 'Download Maternity Pack' button at the bottom of the page.

This online calculator runs successfully on Internet Explorer and Firefox.

Table 1: Basic Information required
What is the start date of maternity leave? Calendar *
How many days of unpaid leave do you wish to take ? days The period of leave for maternity cannot exceed 52 weeks from the start of date of your leave above.
How many days annual leave do you wish to take? days All periods of unpaid leave must be taken prior to annual leave. Once annual leave is taken the maternity period will end.

Table 2: Expected week of childbirth
Expected date of childbirth: Calendar *
Expected week of childbirth:
(Sunday)
What is the expected return date?
Calendar Your return date must not exceed a 52 weeks period from the start date of your maternity leave.

  

Table 3: Calculated Dates
11th week prior to due date:
Start date of maternity leave:
Notification Week:
Latest Return Date:

Option A: 18 Weeks Full Pay

Period for 18 Weeks Full Pay:
Starts
Ends
 
Period for 21 Weeks SMP:
Starts
Ends
 
Period of Unpaid Leave:
Starts
Ends
 
Period of Annual Leave**:
Starts
Ends

Option B: 9 Weeks Full Pay and 18 Weeks Half Pay

Period for 9 Weeks Full Pay:
Starts
Ends
 
Period for 18 Weeks Half Pay:
Starts
Ends
 
21 Weeks SMP:-(SMP is included in any period of Full Pay above and 9 weeks of half pay)
Starts Ends Period: 10th week - 18th weeks.
Starts Ends Period: 28th week - 39th weeks
 
Period of Unpaid Leave:
Starts
Ends
 
Period of Annual Leave**:
Starts
Ends

**Annual leave, plus Bank Holidays and UCL Closure Days that fall within the periods of paid and unpaid maternity leave.





__________________________For HR use only______________________
Type Employee Number and then click the button below


(UCl ID required)




(UCl ID required)

 

Disclaimer:
All dates and information provided by the Maternity Leave Calculator and attached documents are subject to verification from Human Resources Division upon receipt of your maternity leave application form.