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Departmental policy
In the Department we host a wide range of events and early planning is essential to ensure that these run smoothly. Previous guidelines stated that 18 months notice was required for large events; however, in practice this rarely happened and some last-minute events caused an increased logistical burden for the Department. Therefore we now have a new guidance document (pdf) for anyone planning an event. Please ensure that you submit this proposal and planning form (docx) to the Conference and Events Committee within the outlined time frame. The committee will consider each application on its own merits and will contact the proposer with a verdict as soon as possible.
Useful resources
Practicalities
To get an idea of the cost of running the event you have in mind, the Sodexo website contains all relevant prices and fees (from our official catering supplier). The UCL room bookings website contains a helpful search facility showing all suitable rooms available on the chosen date. The UCL Procurement website contains details of all the London hotels that we can book, although we usually use the Tavistock due to the price.
Documents
- Departmental guidance document (pdf)
- Departmental proposal and planning form (docx)
- Ian Allan traveller profile form (doc) - for visiting speakers to complete so that our travel agent can book their flights
- UCL online store submission form (doc) - for events with a registration fee
Links
- Bloomsbury Theatre - UCL bookings
- Catering
- Contracted suppliers
- Faculty events bulletin submission form
- Room bookings
- UCL events calendar submission form
- Vacation room charges (pdf)
- Visual identity
Sources of funding
| Source | Notes |
| Commonwealth Fund | Funding is available for events on United States history. Applications should be made to the Conference and Events Committee. |
| European Institute | The European Institute has occasionally provided funding for our events in the past, and may well do so again. |
| Grand Challenges | Many colleagues have successfully applied for GCII funding (Grand Challenge of Intracultural Interaction) |
| History Department |
The Department has very limited funds for events, but anyone wishing to apply for a contribution towards an event should note this when completing the event proposal form for the Conference and Events Committee. The committee meets once per term and applications will be decided upon at these meetings. The cap is £500 per event. |
| Institute of the Americas | The Institute sometimes has funding available for events focusing on the Americas. A fund of £500 is available to support events organised by its UCL Associates - contact Oscar Martinez for more information. |
|
Neale Fund |
The Neale Fund has sufficient income to cover one public lecture on
British history per year - any suggestions of topics and speakers should
be made to the Conference and Events Committee. |
|
Octagon (formerly JFIGS) |
Up to £500 is available for workshops, and up to £1500 for theme based conferences. Staff and postgraduate students can apply for funding. |
| Outreach Office (requires UCL login) | Provides funding for widening participation events such as taster days and summer schools. |
| Public Engagement Unit | Beacon Bursaries of up to £2000 are available to support public engagement initiatives, which could include event(s). The scheme is open for applications three times a year - the next deadline is 19 June 2017. |
Other possible sources of funding:
- British Academy
- British Association for Victorian Studies
- British Society for Eighteenth-Century Studies
- British Society for the History of Science
- Classical Association
- Economic History Society
- Embassies based in London
- Institute of Classical Studies
- Institute of Historical Research
- Royal Historical Society
- Society for Renaissance Studies
- Society for the Social History of Medicine
- Society for the Study of French History
- Wellcome Trust