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Graduation ceremonies 2022 Terms & Conditions

It is the responsibility of the Student to read through and understand the Terms and Conditions below and to contact the Graduation Ceremonies Team if they have any queries by emailing ceremonies@ucl.ac.uk.

By applying to attend the Summer 2022 UCL Graduation Ceremonies the Student is agreeing to the following:

Please note that these Terms and Conditions were updated by UCL on 10/5/22. Details of the updates to these Terms and Conditions are set out in the Confirmatory Mailing sent by UCL to Students who have registered to attend the Summer 2022 Graduation Ceremonies by the applicable deadline. The updates to these Terms and Conditions include the following:

(i) Information on how Guest Tickets are purchased and the price of Guest tickets in the ‘Guest Tickets’ section.

(ii) Information on cancellation of tickets and refunds for Guest Tickets in the ‘Refunds & Transfers’ section.

(iii) Information on Academic Dress in the ‘Academic Dress’ section.

(iv) Information on filming and photography at the Graduation Ceremony and Reception in the ‘Data Protection, Filming and Photography’ section.

(v) Information on how your personal data will be used in the ‘Data Protection, Filming and Photography’ section.

If you have any questions or concerns about the updates to these Terms and Conditions, then please contact the Graduation Ceremonies Team by emailing ceremonies@ucl.ac.uk

Location, Date and Time of Ceremony

  • The Graduation Ceremonies and Receptions will take place at The Logan Hall, UCL IOE, 20 Bedford Way, London, WC1H 0AL.
  • The date and time of all Graduation Ceremonies and Receptions are PROVISIONAL and subject to change until the Student receives the Confirmation Mailing from the UCL Graduation Ceremonies Team after the Student registration deadline of 5pm (BST) on Thursday 21 April 2022. It is anticipated that the Confirmation Mailing will be emailed to students by mid-May 2022 for those registering for July 2022 ceremonies and mid-July for those registering for September 2022 ceremonies. Students and any anticipated Guests are strongly advised not to make any travel or accommodation arrangements until the Confirmation Mailing is received. UCL is not responsible and accepts no liability for any costs including but not limited to travel or accommodation costs that are incurred by Students and Guests.

Student Registration for Tickets

  • Attendance at a UCL Graduation Ceremony and Reception is not mandatory and has no impact on the awarding of a Student’s degree. Degree certificates are not presented at Graduation Ceremonies – they are posted to Students up to three months following the awarding of their degree.
  • Student tickets for the Graduation Ceremonies and Receptions will only be issued to eligible Students. UCL strongly recommends Students look at the website for further information about eligibility: www.ucl.ac.uk/graduation
  • In order to attend their Graduation Ceremony Students MUST register to attend their Graduation Ceremony before the deadline of 5pm (BST) on Thursday 21 April 2022 by logging into Portico and completing the form. Students who submit their application after the deadline are not guaranteed attendance at any UCL Graduation Ceremony or Reception. No Student Ticket will be reserved until the application has been completed in full by a Student. Students attend their Graduation Ceremony free of charge.
  • Students that register before the deadline are guaranteed that up to two (2) Guest Tickets per Student will be available to purchase at a later date (set out in the Guest Tickets section below).  
  • Due to the year on year increase in the number of Students eligible to attend the Graduation Ceremonies and venue capacity restrictions, UCL is not able to offer the deferral of Graduation Ceremony attendance.

Guest tickets

  • Students must abide by the timeline of when tickets go on sale and when sales close.
  • All Guest Tickets must be purchased through the Eventbrite website subject to Eventbrite’s terms and conditions and Students must abide by the timeline of when tickets go on sale and when sales close.
  • Please note that you are unable to use the Eventbrite website to purchase Guest Tickets if you are located in, a national of or resident in any country to which the United States, United Kingdom, European Union, Australia or Canada has embargoed goods and and/ or services as the same type as the services provided by Eventbrite including without limitation, Cuba, Iran, North Korea, Syria or the Crimea region of Ukraine. If any of these restrictions do apply please contact ceremonies@ucl.ac.uk as soon as possible.
  • Guest Tickets will be sold in two waves – the first wave will provide every registered Student with the option to purchase a maximum of two (2) Guest Tickets. When this first wave of ticket sales has closed, if there are still tickets available for a Graduation Ceremony, a second wave of tickets will go on sale, with Students having the option to purchase as many as they wish.
  • First wave tickets: Students who registered to attend their Graduation Ceremony will be sent a Confirmation Mailing which confirms the Student has a place at the Graduation Ceremony, confirmation of the date and time of the ceremony, confirmation that two (2) Guest Tickets are available to purchase and the deadline by which the allocated Guest Tickets must be purchased.
  • Second wave tickets: Once the first wave ticket sale has closed UCL will confirm by email to all Students who registered to attend a Graduation Ceremony if there are additional Guest Tickets available for their Graduation Ceremony. If additional Guest Tickets are available for a Graduation Ceremony the email will also confirm the date upon which such tickets will go on sale and how to purchase them. There is no limit on the number of Guest Tickets a Student may purchase in this second wave.  These Guest Tickets are sold strictly on a first come first serve basis and sales will close when all Guest Tickets have been sold or two weeks before the week of a Graduation Ceremony, whichever occurs first.
  • If, after the second wave tickets sales have closed, there are any tickets available for a Graduation Ceremony the relevant Students will be informed of this by email a week before the Graduation Ceremony. Such tickets will be available to purchase on the day of the Graduation Ceremony. Such tickets will be sold on a first come first serve basis. No tickets can be reserved prior to the tickets going on sale.
  • All individual Guest Tickets costs £35 each whether purchased in the first wave or second wave. There are no concessions on any tickets.
  • Full terms and conditions for the purchase of Guest Tickets can be viewed at the point of purchasing Guest Tickets via the Eventbrite legal terms and conditions website. Please note that the Eventbrite website is a website that is external to UCL. UCL is not responsible and accepts no liability for the use of the Eventbrite website, including (without limitation) the purchase of Guest Tickets through the website.

Refunds & Transfers

  • Students wishing to cancel any or all of their Guest Tickets must request a refund through UCL Ceremonies by emailing ceremonies@ucl.ac.uk. Refunds must be requested up to 7 days after the ceremony date.
  • Full refunds for Guest Tickets will be granted in the event of cancellation due to reasons arising from Covid-19 – please include Covid-19 as the reason for cancellation in the email request subject.
  • Refunds for Guest Tickets due to other reasons will be subject to the deduction of an administration fee equivalent to £2.50 per ticket.
  • All tickets (both Student and Guest Tickets) are non-transferrable.

Academic Dress

  • Academic Dress for Students is mandatory at UCL Graduation Ceremonies.
  • UCL has appointed  J. Wippell & Co. Ltd to supply Academic Dress for the UCL summer 2022 Graduation Ceremonies. The terms and conditions including the charge to hire or purchase Academic Dress can be viewed when hiring or purchasing your gown.
  • Students and Guests are expected to abide by the dress code that can be found here: www.ucl.ac.uk/graduation

Children and Babies

  • UCL recommends that the Graduation Ceremonies are not suitable for babies or children under the age of five as they are long, formal occasions.
  • Everyone attending the Graduation Ceremonies, including children aged 3 and over, must have their own Guest Ticket.
  • Students should clearly indicate when they purchase Guest Tickets if any Guests Tickets are being purchased for a child under the age of five or if a Guest shall be bringing a child under the age of three years old so appropriate seating can be allocated.

Data Protection, Filming and Photography

  • Please see Eventbrite’s privacy notice for more information about how Eventbrite handles personal data.
  • Please see UCL's Local Privacy Notice for the Graduations 2022 (Word) for information about how UCL handles student personal data.
  • Please see UCL’s student privacy notice for more information about how UCL handles student data.
  • To protect the privacy of student personal data, the Graduation Ceremonies Team can only discuss a Student’s Graduation Ceremony attendance with the Student.
  • Students who attend a Graduation Ceremony will have their full name announced at the Graduation Ceremony. All information will be taken directly from UCL’s student record database. If a Student has a query about how their name will be announced they should email the UCL Graduation Ceremonies team at ceremonies@ucl.ac.uk by 5pm (BST) on Thursday 21 April 2022.
  • Each Graduation Ceremony will be professionally filmed and livestreamed in its entirety by Wonderland Events.
  • UCL may use footage from the Graduation Ceremonies for marketing purposes, including media postings and online postings. Please see UCL’s student privacy notice  and UCL's Local Privacy Notice for the Graduations 2022 (Word) for more information about how UCL handles student personal data.
  • Wonderland Events shall make the footage from the Graduation Events available to Students and Guests. Please see Wonderland Event’s Privacy Notice for more information about how they handle personal data.
  • Flash photography within the Graduation Ceremony venue and video recording of the Graduation Ceremony by Students and Guests is strictly prohibited.
  • Further information on any UCL organised filming and/or photography at the Graduation Ceremony and Reception will be provided prior to your ceremony.
  • Students who apply to attend a Graduation Ceremony may have their first name, initials, surname and degree title printed in a souvenir programme. It may also appear on some UCL merchandise. A Student must inform UCL, in writing by emailing the Graduation Ceremonies team at ceremonies@ucl.ac.uk and before the ticket application deadline (5pm (BST) Thursday 21 April 2022), if a Student would like their information withheld from the programme and merchandise. All information will be taken directly from Portico.

Tuition Fee Debts

  • Student tuition fees debts to UCL must be settled in full prior to a Student’s attendance at their Graduation Ceremony. If you are concerned how a tuition fees debt will affect your attendance please email the Student Fees team at: fees@ucl.ac.uk
  • If any Student tuition fee debt has not been cleared in full within one week of a Student’s Graduation Ceremony UCL reserves the right to refuse a Student and associated Guests entry to the Graduation Ceremony.

Right to Refuse Entry and Removal from the Venue

  • The Academic Manual and Student Code of Conduct applies to Students attending Graduation Ceremonies. UCL reserves the right to refuse entry to any Students not abiding by the Academic Manual and/or Student Code of Conduct, prior to or during the event.
  • UCL reserves the right to refuse admission, re-admission or attendance to any Student or Guest to the Graduation Ceremony and Receptions. UCL reserves the right to ask any person to leave the Graduation Ceremony venue including if they act in any manner which is disruptive to the proceedings or to other attendees. No ticket refunds will be available in such circumstances
  • Students and Guests must abide by any instructions of UCL and any applicable rules, regulations, guidelines and policies, including fire, health and safety regulations, in relation to their attendance at the Graduation Ceremony and Receptions.
  • Students must arrive, register, dress in Academic Dress and be seated in the auditorium before the start of the Graduation Ceremony. Guests must be seated before the start of the Graduation Ceremony. No Student or Guest will be allowed to enter a Graduation Ceremony once it has commenced.

Accessible Seating

  • The Student agrees that any Accessible Seating requirements for themselves should be clearly indicated when they register their attendance so that appropriate arrangements can be made.
  • A hearing loop system will be accessible during the Graduation Ceremony and live captioning will be provided during the ceremony.
  • The Student agrees that any Accessible Seating requirements for Guests, such as wheelchair access, sight or sound facilities are submitted at the point of Guest Ticket purchase so that appropriate seats can be allocated to Guests.

Additional Terms

Additional information relating to Graduation Ceremonies and Receptions can be found here: www.ucl.ac.uk/graduation

  • UCL is a non-smoking venue and no smoking is permitted in any areas of UCL property.
  • UCL reserves the right to cancel any Graduation Ceremony and Reception for reasons beyond its control, including but not limited to by reason of war, fire, flood, storm, explosion, act of God, failure or shortage of power supplies, national emergency, labour dispute, strike, civil disturbance, acts or threats of terrorism, non-performance by suppliers or subcontractors, serious illness or pandemic, national or London-based lockdown or any other cause or event not within the control of UCL (including without limitation the actions of any authority or body whose approval or licence is required for the Graduation Ceremonies and Receptions, issues arising from the Covid-19 pandemic, or the evacuation of the whole or any part of UCL by reason of emergency). In such circumstances, UCL shall not have any liability to the Students or Guests.
  • UCL may update these terms and conditions and any guidance on Graduation Ceremonies and Receptions at any time.

Failure to comply with any of the above Terms and Conditions may result in the Student and their Guests losing their places at the Graduation Ceremony and Reception.

When applying for tickets Students will be asked to accept the Terms and Conditions and will not be able to purchase tickets without doing this.

2022 Graduation Ceremony Glossary

Academic Dress or Robes - The collective term for the cap, hood and gown worn by Students and Academic staff. It is mandatory for Students to wear academic dress when they are presented on stage at their Graduation Ceremony.

Accessible Seating - Students and/or Guests who have access requirements.

BST - British Summer Time.

Confirmation Mailing - The correspondence sent to Students by email notifying them of the confirmed and final date and time of their ceremony and the number of Guest Tickets allocated, which will only be sent once all Student registrations have been processed.

Guest - a person who is a family member and/or friend of a Student who holds a Guest Ticket.

Portico – the UCL Student record system.

Student - A student who has met all the eligibility criteria and has been invited to apply to attend the UCL Graduation Ceremonies.

Student Ticket - A designated ticket to be used solely by the Student which is not transferable to any other Student or Guest.

Guest Ticket - A ticket that is purchased by the Student for a Guest.

NB. Tickets are non-transferrable. A Student who decides after the refund deadline date that they can no longer attend their Graduation Ceremony cannot give their Guest Tickets to another Student. Guest or Students Tickets cannot be transferred to Students who have not applied to attend.

Reception - The drinks celebration which takes place immediately after the Graduation Ceremony. Students and Guest Tickets grant access to this.