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Estates Management Committee: Terms of Reference

Information regarding the UCL Estates Management Committee's formal powers and responsibilities.

Subject to any general or particular direction that may from time to time be given by the University Management Committee (UMC), the Estates Management Committee is charged by UMC:

  1. To ensure appropriate governance and management of estates issues across the entire academic and student accommodation estate, including asset management, capital projects, maintenance and repair, facilities management and energy and environmental issues relating to the estate;
  2. To provide oversight and institutional strategic alignment to the development and ongoing review of UCL Estates Strategy and sign off any amendments or new strategies prior to submission to UMC and Council for approval;
  3. To provide oversight and strategic support to the development and ongoing review of UCL Environmental Sustainability and Carbon Reduction Strategy and sign off any amendments or new strategies prior to submission to Council for approval;
  4. To monitor progress of Carbon Reduction against agreed targets;
  5. To consider and approve capital works programmes within the delegated powers of the Committee and its officers, and to review and recommend to relevant bodies cases for projects exceeding those delegated powers;
  6. To approve the principles for the allocation and use of space and resolve any conflicting priorities;
  7. To serve as an escalation point for major operational risks that are unable to be effectively managed/resolved within the relevant sub-area of Estates;
  8. To refer matters to the UMC or other committees as appropriate;
  9. To recommend major decisions relating to the Estates portfolio to the UMC;
  10. To report to Finance Committee by submission to the Finance Committee officers of the Minutes of each meeting of the Estates Management Committee.