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Digital Delivery and Transformation Committee: Terms of Reference

Information regarding the UCL Digital Delivery and Transformation Committee's formal powers and responsibilities.

Subject to any general or particular direction that may from time to time be given by the University Management Committee (UMC), the Digital Delivery and Transformation Committee is charged by UMC:

  1. To maintain a single Portfolio of investment in digital delivery and transformation; 

  2. To ensure continued alignment with UCL's overarching strategy and digital strategy; 

  3. To provide an appropriate governance framework to effectively oversee UCL's planned investment in change, enhancement and maintenance activities of our digital estate, with detailed engagement on high value or high-risk programmes and projects, and oversight of portfolio delivery more broadly, including:               

      i.    Ensuring that delivery is within defined security parameters;

      ii.   Ensuring that initiatives align with the overarching solution architecture;

      iii.  Providing assurance of the total cost of initiatives once they have been passed over to BAU;

  1. To review investment allocations across portfolios and programmes, structured according to four categories: strategic change, change, enhancement and maintenance activities, ensuring investment is aligned to UCL’s wider solution architecture, is deliverable in the context of other planned change, and supports the running of healthy digital services;

  2. To approve business cases, and to recommend business cases for approval, in line with delegated authority;

  3. To review and monitor the delivery of benefits of the investment portfolio (reporting annually to UMC), from sign off in a business case through to implementation and delivery;

  4. To ensure the effective coordination and integration of products, platforms, and services across UCL in ways which achieve good value for money, provide effective services for the institution, and provide an optimal student and staff experience;

  5. To receive updates from the Service Delivery Board and the Digital Research and Innovation Board, escalating issues to UMC as necessary;

  6. To receive updates from the Information Risk Governance Group, and to understand implications for the management of cyber risk within the portfolios.