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Relocation Expense Scheme – Frequently Asked Questions

What form do I need to complete?
Do I need to include any further documentation?
Who should I send my application to?
What happens if my application cannot be made within the first six months of being employed at UCL?
Can I make more than one claim?
What is an IBAN / SWIFT number (required for Non-Sterling bank accounts) and how can I find mine?
How long will it take to receive reimbursement?
How will I know that reimbursement has been made?

What form do I need to complete? back to top

Application for Relocation Expenses

Do I need to include any further documentation? back to top

Yes, for audit purposes all expense claims must be supported by documentation providing proof of payment such as a valid receipt, paid invoice or booking confirmation details including the amount paid. Bank or card statements can be provided for payment of expenses where these types of document are unavailable. For eligible expenses related to the purchase of property a statement of completion can be submitted.

Who should I send my application to? back to top

All application forms and documentation should be returned to:

Sara Sendagala (s.sendagala@ucl.ac.uk; 020 7679 1822 ext 41965
Professional Services Finance Team
UCL
Gower Street
LONDON WC1E 6BT

What happens if my application cannot be made within the first six months of being employed at UCL? back to top

The prior approval of the Director, Financial Planning & Strategy must be sought at the earliest opportunity if it is likely that you will want to make your initial application after the first six months.

Can I make more than one claim? back to top

Yes, providing your application with the first claim is made within six months of your start date.

What is an IBAN / SWIFT number (required for Non-Sterling bank accounts) and how can I find mine? back to top

These are internationally recognised code numbers that uniquely identify banks and their branches. You should contact your local branch to request the correct IBAN / SWIFT number for your particular branch.

How long will it take to receive reimbursement? back to top

Eligible applications accompanied by valid supporting documentation should be reimbursed within 10 working days.

How will I know that reimbursement has been made? back to top

We will write to you when your application has been processed and our bank has been instructed to make the payment for reimbursement. At this point it should be a further four working days for the money to be shown on your account. If this is not the case, we ask you to contact us so that we can make enquiries with the bank.

 

This page last modified December 10, 2013 by Web Editor

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