UCL Ear Institute


Job vacancy: Executive Assistant and Communications Officer

25 May 2021–01 June 2021, 9:35 am–5:00 am

Executive Assistant and Communications Officer, - Ref:1876269 (Department UCL Ear Institute).

Event Information

Open to





Sakina Naibkhail
UCL Department / Division
Ear Institute
Location of position
Full Time
(inclusive of London allowance)
£36,028 - £43,533 per annum
Duties and

The Executive Assistant is responsible for providing full administrative and executive assistant support for the Institute Director and Institute Manager, and works closely with the Professional Services Team.  
The postholder manages all correspondence (electronic and paper), diary management; arranging appointments, visits, preparation for meetings, interviews and other events. S/he is responsible for the smooth running of the Director’s office, establishing office systems to maximise efficiency, anticipating the Director’s administrative needs and ensuring that all work is produced to the appropriate quality and meets specified deadlines. The postholder will liaise on a regular basis with staff within and outside the Institute, including the Faculty of Brain Sciences, School of Life and Medical Sciences and central UCL, together with the Royal National Throat, Nose and Ear  Hospital, UCLH NHS  Trust and key external organisations and major charities, such as the Medical Research Council and Wellcome Trust. 
Key Requirements
Applicants must have substantial directly relevant experience of committee work including co-ordinating meetings and activities across institutions with senior colleagues, devising agendas, circulating papers, taking minutes and coordinating follow-up actions.
Experience of project management and organising medium to large scale of events is essential.
Applicants must be well organised with particularly prominent interpersonal and communication skills, minute taking skills and excellent IT skills and competency in all common software packages including Power point, Word, Excel and Access.
Further Details
A job description and person specification can be accessed at the bottom of this page.
To apply please click the "Apply Now" button below:
If you have any queries regarding the vacancy or the application process, please contact Ear Human Resources (e-mail ear.hr@uclac.uk)
We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.
Closing Date
1 Jun 2021
Latest time for the submission of applications
5.00 pm