Working on campus

Information and guidance for staff about returning to work on campus.

In line with Government guidance you must work from home if you can. Campus will remain open and some colleagues will be required to work onsite, for example, staff in our estates and libraries teams, and with our cleaning, catering and security partners. Researchers and research students who require specialist facilities for their work can also return to campus. In line with changes to social distancing guidelines, all line managers responsible for activity which is continuing on campus must now review and update their local risk assessments

The university will remain open and our Estates and Safety teams will continue to provide key services to students and staff on campus. University buildings are open, but you will need your access card or fob to gain entry. Our support services will be similar to those offered during UCL’s closure periods due to the limited availability of support staff, particularly cleaning, maintenance and security colleagues.

Safety and risk assessment

In line with changes to social distancing guidelines, all line managers responsible for activity which is continuing on campus must now review and update their local risk assessments

The Safety Services team have provided a guide to the latest advice and resources to keep colleagues safe, whether you’re working remotely or your role requires you to work on campus. You can find the guide on the Safety Services website.

Clinically vulnerable staff

Staff who are considered clinically extremely vulnerable should work remotely and not come onto campus. Staff who are considered clinically vulnerable are strongly advised to follow the Government’s safety guidance, including washing your hands frequently, wearing a face covering when you’re around others, and staying 2 metres apart wherever possible. If you are clinically vulnerable and your role requires you to work on campus, please speak to your manager about what adjustments can be put in place to make sure you are as safe as possible

Support for staff required to work on campus

If you are required to work on campus, half price meals are available at the Aspretto Café on Floor 3 of the Student Centre and the Refectory in the Wilkins Building, which are open on weekdays from 10am to 5pm. Just show your UCL, Sodexo, CH & Co or Axis identity cards at the till.

If you are required onsite, UCL will continue to support you getting to campus safely: 

  • Staff who choose to drive to central London may claim expenses for parking in public pay and display car parks of up to £30 per day, and Congestion Charge costs where this has been agreed in advance with your manager. 
  • Where staff are required to stay overnight, or where daily travel proves difficult, we will provide further support. If this applies to you please speak to your line manager. 
  • For staff who are able to cycle to campus we have installed over 200 new cycle parking spaces on campus and are connecting experienced cyclists with staff and students who are new to commuting by bike, through the Bike Buddy Scheme. For details on free bike maintenance, choosing a bike, local routes and UCL’s bike network and more, see UCL’s cycle and walking pages. Staff are also able to get a tax-free bike through the UCL Cycle Scheme. 

Read more about getting to and from campus safely.

Free COVID-19 tests

UCL and contracted staff who are required to work on campus and who do not have COVID-19 symptoms are encouraged to get tested for coronavirus twice a week at UCL’s testing centre in Bidborough House. The centre is part of the national testing programme for universities and uses rapid Lateral Flow Tests (LFTs), which typically provide results within two hours. Testing is free and voluntary.

You should allow three days between each test. Please remember that any coronavirus test only reflects your status at the time of taking the test. You must keep following the safety guidelines to protect yourself and others, even if you test negative. Find out more and book a test.

These Lateral Flow Tests are only for people without COVID-19 symptoms. If you have any symptoms you must self-isolate immediately and not come onto campus. Find out what to do if you feel unwell on the UCL website.

Further support

We know that many of you will be affected by the Government’s closure of schools, or you may have additional caring responsibilities that make it harder for you to work. UCL is committed to supporting all our staff affected by these changes. If this applies to you, please speak to your line manager about what options are available, and visit HR’s Parents and carers website for further information, including updated policy guidance and details of support networks.

Staff based in Bidborough House and Torrington Place 

Social distancing put in place to ensure the safety of everyone on campus means that the number of student study spaces on campus is much reduced compared with previous years, so in addition to securing more buildings and pop-up spaces, we have released office space in Bidborough House and Torrington Place. Students now have access to the ground, first, second, third and fourth floors at Bidborough, and floors six to ten in Torrington Place.

Bookable staff desk space

To help Professional Services staff find and book a desk when on campus, we have introduced a desk booking system. If you are unable to work from home, you can book desk space within 1 St Martin's Le Grand. Please note that in line with Government guidance you must work from home if you can, and the 2nd (East) floor at Bidborough House is not currently available for staff. 

Half day sessions can be booked up to 7 days in advance. Before returning to campus you must:

Book a desk space

Visitors policy

Before inviting visitors onto campus, please consider whether their visit is absolutely essential and, if so, ensure that they are aware of UCL’s regulations on social distancing, one-way restrictions and the use of face coverings. 
Visitors must confirm by email to their host that they do not have any symptoms of COVID-19, and neither they nor anyone in their household is required to self-isolate in line with Government guidelines. They will also be asked to supply their contact details and the areas of campus they are visiting. We will use this information to make sure campus is as safe as possible and respond to any potential cases of COVID-19 should they occur.

Read UCL’s policy for visitors to UCL during the pandemic on our Resources for Managers page.