Trainees

Please see below for an overview of the paperwork required for submission on both a 1 year placement and a 6 month placement. All paperwork is submitted to the Electronic Trainee File System (ETFS).

For paperwork deadlines, please see http://www.ucl.ac.uk/dclinpsy/clinicalplacement/clinplacement_documents/placement_and_paperwork_dates

Paperwork expected to be uploaded is also indicated on the ETFS, under each respective placement.

Any queries should be directed to the Clinical Placements Coordinator

1 Year Placement

Placement Contract	MPR 1	Supervisors Feedback Form for the mid-point of a 12-month placement	Portfolio of Clinical Experience (6 Months)	MPR 2	Portfolio of Clinical Experience
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS (Note: Part C of previous EPR needs appending to the contract, signed to show your new supervisor has read this)	MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload)	To be completed mid-way through the placement. Should be signed-by supervisor, scanned-in and uploaded to the ETFS	A copy of your portfolio (as it currently stands) should be uploaded at the 6 month mark of a 1-year placement	MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload)	The portfolio, covering the whole placement, should be uploaded to the ETFS

Supervisor Authentication of Clinical Experiences Undertaken on Placement	Supervisors Feedback Form	Trainee Feedback Form
This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement	Should be signed-by supervisor, scanned-in and uploaded to the ETFS	Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS (Note: This form only completed at end of placement, not mid-way through)

6 Month Placement

Placement Contract	MPR	Supervisors Feedback Form	Trainee Feedback Form	Portfolio of Clinical Experience	Supervisor Authentication of Clinical Experiences Undertaken on Placement
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS(Note: Part C of previous EPR needs appending to the contract, signed to show your new supervisor has read this)	MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload)	Should be signed-by supervisor, scanned-in and uploaded to the ETFS	Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS	The portfolio, covering the whole placement, should be uploaded to the ETFS	Only required at the end of the one-year placement: should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement

Additional Paperwork

IF HAVE MORE THAN ONE SUPERVISOR	THIRD YEARS ONLY
Supervisor Feedback Form for Supervisors who are not the main supervisor	Interim Feedback Form for 3rd Years nearing the end of the Course
This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor; should be completed, signed and uploaded as an Additional File under the relevant placement on the ETFS	The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement; this form should be completed, signed and uploaded to the ETFS under placement 5/6 as an Additional File; a copy should also be emailed to the Clinical Placements Administrator

Developmental Reviews

Year 2	Year 3
Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 3	Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 5

• Benchmarking placement evaluation across the three years
  

  Expectations of a trainee's performance change as they progress through training. This section outlines criteria that can be used to benchmark these expectations

• Overview of procedures used to monitor training
  This section outlines the procedures used to monitor placements, including the Mid-Placement Review (MPR) and the End of Placement Review.
• Format and content of the mid placement review
  This section describes the content and structure of the MPR visit, and gives full details of the areas the placement visitor will cover.

• Download a list of all trainees' course tutors and MPR visitors

• Download MPR Semi-Structured Interview Form

• Download Inter Professional Learning Form - Questions for MPR
• Download CBT Pathway MPR Checklist
  

Supervisor Forms

Download Supervisor Feedback Form - Standard Version

To be filled in at end of placement - provides comprehensive feedback about trainee progress and enables the Exam Board to pass or fail the trainee.

For guidance on completing the Supervisor Feedback Form, click here

Download Supervisor Feedback Form for the Midpoint of a 1 Year Placement

One-year placements comprise two six-month placement periods, each of which need to be formally evaluated. This form indicate trainee progress after 1st six months.

For guidance on completing the supervisor feedback form for the midpoint of a 1 year placement, click here

Download Feedback Form for Supervisors who are not the Main Supervisor

This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor.

For guidance on completing the feedback form for supervisors who are not the main supervisor, click here

Download "Interim" Feedback Form for Third Year Trainees Nearing the end of the Course

The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement.

Trainee Forms

Download Trainee Feedback Form

This form asks trainees for feedback about their experience of the placement, the clinical work available and the supervision they received.

Download "Part D" Supervisors Feedback Form: Trainee Comment on Feedback from the EPR

This form is completed after the End of Placement Review has taken place. Comment should focus on any aspect of the formative and summative feedback received at the review.

Normally placements run smoothly. However, occasionally, there are times when concerns arise in relation to a trainee's progression.

There are clear course procedures on how to register concerns in any of these domains. 

• Procedures for monitoring concerns regarding trainee progression

• Form for supervisors to register serious concerns about trainee progression raised at the MPR
  

• See information about procedures relating to trainee concerns about a placement

Here you can find tools used for calculating and recording reliable and clinical change.

RCI Calculator

Portfolio of Measures

Goal Attainment Scaling - planning and recording sheet

Portfolio of Clinical Experience

The Portfolio of Clinical Experience helps trainees to maintain a systematic record of the clinical work they are undertaking in each placement, and building into a cumulative training record that applies across the whole course. At the end of each placement the supervisor needs to sign a form confirming that the portfolio is an accurate record.

A full description of the portfolio can be found in Section 16 of the Training Handbook. This describes the portfolio itself, the way it is used, and includes examples of how to complete each section.

• Download a blank template for the Portfolio of Clinical Experience (Section A)
• Download a blank template for the Cumulative Training Record (Sections B, C and D)

Section D of the Cumulative Training Record (previously denoted as the Reflective Practice Log) helps trainees to identify their progression through training in relation to the HCPC and BPS accreditation criteria. It sets out the contexts in which trainees need to work as well as the competences they need to develop. There are three downloads:

• Download Section D of the Cumulative Training Record master matrix (which includes hyperlinks to descriptions of competences)
• Download a blank template for Section D of the Cumulative Training Record
• Download an example of a completed Section D of the Cumulative Training Record

Supervisor's Confirmation of Experiences Recorded in the Record

As above, at the end of each placement period the supervisor should review the log and submit the 'authentication of clinical experience' form to college.

• Download the 'Supervisor's authentication of clinical experiences undertaken on placement' form

UCL have developed two rating scales to help supervisors and trainees undertake structured observation. The first focuses on competence in the application of generic therapy skills; the second focuses on CBT therapy skills.

For each scale there is:

A brief information sheet:

• Information Sheet - Rating Generic Therapy Skills
• Information Sheet - Rating CBT Competencies

A rating scale:

• Rating Scale for Generic Therapy Skills
• Rating Scale for CBT Competencies

A scoring sheet:

• Scoring Sheet - Generic Therapy Skills
• Scoring Sheet - CBT Competencies

• Download consent form for case report/audio recording work with a client

• Accessible Consent Form
  

This section contains client feedback forms to be used with clients on clinical placement. Trainees may also use, if appropriate, service developed questionnaires.

Client Feedback Form

Client Feedback Form (Easy-Read Version)