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Find out more about the Institute's governance and committees and useful links to UCL legal guidance.
Institute governance and committees
- Academic Lead (Co-Chair)
- GOS ICH Academic Representative
- Institute of Cardiovascular Sciences Academic Representative
- UCL Genomics Representative
- Lab Management Representative
- Space Management Representative
- UCL Estates Representative (Academic Estate East 1)
- PhD student or Post-Doc Representative
- Professional Services Representative
- Secretary to the committee
- Clinical Research Adoptions Committee (CRAC)
The Clinical Research Adoptions Committee (CRAC) is an internal peer review committee that meets monthly (except August) to review and endorse any clinical research projects taking place within Great Ormond Street Hospital (GOSH) that are not externally funded (‘own-account projects’). The primary aim of the committee is to improve the standard and quality of clinical research at GOSH. The committee, currently chaired by Dr Simon Eaton, is composed of senior clinicians actively engaged in clinical research, psychologists, allied health professionals, academics, a statistician as well as R&D office and lay members.
To find out more, contact contact Peter Coleman or Laura Lucas (CRAC.Admin@gosh.nhs.uk) or visit https://www.gosh.nhs.uk/CRAC
- EDI Committee
The UCL Great Ormond Street Institute of Child Health (GOS ICH) received an Athena SWAN Gold Award in 2020 in recognition of an ongoing commitment to advancing women’s careers in science, technology, engineering, maths and medicine (STEMM) employment in academia. The GOS ICH Athena SWAN Self-Assessment Team (SAT) was formed to review and improve current gender equality practices, ensure continued commitment to advancing the careers of women working in STEMM and encourage adherence to the principles of the Athena SWAN Charter throughout GOS ICH. The Equality Diversity and Inclusion (EDI) Committee has been established and is currently let by Professor Michelle de Haan. If you have any questions about Athena SWAN or the EDI, please contact ICH.EDI@ucl.ac.uk.
- Educational Committees
GOS ICH Research Degrees Committee
GOS ICH Staff/Student Consultative Committee (Research Degrees)
- Departmental Management Groups
Each of the Institute's five Research & Teaching Departments has its own Management Group. Membership of each MG includes the Head of Research and Teaching Department, Deputy Head, Section Heads, PSS Team Manager and other senior members of the department. MGs meet regularly to address department-specific planning, information and concerns. If there is anything which you would like to bring to the attention of your MG please contact your relevant Departmental Manager.
- Institute Promotions Committees
Information to follow
- Safety Committee
UCL GOS Institute of Child Health (ICH) Safety Committee – Terms of Reference
Purpose & Objective
The UCL GOS Institute of Child Health is committed to improving health, safety and welfare standards for all its employees, students and visitors. ICH aims to encourage and foster a culture where everyone is aware of their health and safety responsibilities and is actively engaged and committed to improving standards of health and safety and welfare. The ICH Health and Safety Committee will assist and advise the Institute Director and Institute Manager in planning, prioritising and implementing measures to manage the risks of institute activities, complemented by an on-going programme of health and safety initiatives and training designed to keep staff up to date and informed of their health and safety responsibilities.
Scope
The role of the committee will cover the following:
Providing a forum for the discussion of health and safety issues that affect the Institute Monitor the effectiveness of the Institutes health and safety arrangements Ensuring significant risks are being managed effectively Development of health and safety action plans to meet UCL and ICH objectives Consider reports /minutes submitted by Institute safety representatives and representatives of staff from other departments and organisations who share our workplaces. Developing and implementing methods of raising health and safety awareness within the Institute Promote health and safety training to all Institute personnel. Monitor and review health and safety performance which should include:- progress against health and safety action plans
- accidents and incidents trends, investigations and lessons learned
- work related ill-health statistics and trends
- analysis from active monitoring including schedules, responsibilities, training and risk assessments
- contractors and partners performance
- key risks and issues
- health and safety training needs and completion of course
- issues to be escalated to other forums
- issues to be escalated to the UCL HSC for matters of UCL policy and standards or those affecting UCL more widely
Membership
Meeting Arrangements
The Committee will meet 4 times per year in January, April, July and November. The Chair may convene additional meetings as necessary. Minutes of the meetings will be circulated within two weeks of the meeting. Agenda items will be sent out at least 5 working day’s before the meeting
Evaluation
The Committee’s effectiveness and Terms of Reference will be reviewed annually by the Committee.
- consider and make recommendations about agenda items.
- consider and make recommendations about reports of accidents and incidents.
- give advice within their field of expertise/competence
- consider and make recommendations about changes and improvements to the Institute Safety Arrangements.
- assist in the implementation of Institute Safety Policy.
The UCL Safety Adviser is invited to attend as an observer. There is an open invitation to ICH Section Safety Officers. Others may be invited to attend the committee meeting at the discretion of the Chair. The current committee membership is shown in Appendix 1.
Authority
- has authority to take appropriate management action with regard to Committee recommendations.
- advises the Director and Institute Manager of the Committee’s recommendations.
- advises the Director and Institute Manager of action taken with regard to Committee recommendations.
- Area Safety Officers
- Manager of the Western Laboratories
- Genetic Modification Safety Officer (Laboratories)
- Manager of the Category 3 Laboratories
- Radioprotection Supervisor
- Library representative
- Information Services Division representative
- UCL Estates representative
- Great Ormond Street Hospital representative
- Institute of Global Health representative
- Trade Union Representative (position vacant)
- Wellbeing Chammpion
- Administrative support
- Institute Safety Officer (Chair)
- Deputy Institute Safety Officer
- Senior Management Team representation – Institute Manager
- Senior Fire Marshal
Safety Committee meeting notes
- Space Management Committee
The Space Management Committee meets monthly and has representation of each of the Research & Teaching Departments.
Dates and notes of 2021/22 meetings
- Senior and Institute Management Teams (SMT and IMT)
The Senior Management Team consist of the Director, Deputy Directors, Institute Manager and Executive Officer. The Team meets weekly on Tuesday mornings (9.00-10.00am) to discuss current issues that the Director needs to discuss informally. The meetings have no formal agenda and are not minuted. Any issues that requires a quick decision are subsequently reported at the Institute Management Team meeting (IMT), where all the main management decision are made.
The Institute Management Team (IMT) meets monthly on the first Tuesday of the month between 10.00-12.00pm, apart from August. This is a formal meeting and the minutes are circulated to all staff.
The same committee, and a few invited others, also meets annually as the GOS ICH Senior Promotions Committee. This committee meets in the autumn to discuss the Institute's senior promotions applications before they go forward to the UCL Senior Promotions Committee. Further details can be found on the HR pages.
Committee Members: Director (Chair), Deputy Directors, Institute Manager, Heads of Research and Teaching Departments (Deputy Heads of Research & Teaching Departments in their absence), BRC Director/ VP Enterprise, GOSH CEO (or Deputy CEO/Director of R&D in their absence) and Head of Development. In attendance: Finance Manager, HR Manager, Deputy Institute Manager, Executive Officer, Executive Assistant (notes).
Dates and notes of 2024/25 meetings
- Race Equity Group
Established in the autumn of 2020, this group will consider the challenges of inequality towards people who experience racism at GOS ICH and assist in formulating and implementing an Action Plan to address these. There is representation from across the GOS ICH community of staff and students from each Department, job role and a broad range of ethnicities. The elected Chair and Co-Chair (Lola Solebo and Terrie Fiawoo) will sit on the Equality Diversity and Inclusion (EDI) Committee and report directly into the GOS ICH Institute Management Team.
Aims and Objectives:
Advise GOS ICH about how it can support UCL in delivering the Race Equality Charter
To consider issues around ethnic inequality within GOS ICH especially that experienced by Black staff as it has been documented that this group experience a greater level of racial inequality
- To develop an action plan for GOS ICH to be reviewed regularly and discussed with the EDI Steering group and IMT
Membership
- Dauda Bappa
- Nicole Jolly
- Ameenat Lola Solebo
- Renuka Kadirkamanathan
- Catalina Suarez Rivera
- ZCR Operational Management Committtee (ZOMC)
Purpose
The ZCR Operational Management Committee (ZOMC) is an executive group which reviews all aspects of day to day operation in the ZCR. The ZOMC will have oversight of operational management of the building and will take decisions concerning the allocation of resources within the building in a fair and transparent manner. The ZOMC will comprise representatives of the various constituents of the building and will make collective decisions based on evidence presented in papers and at the ZOMC meeting. In the event of any disagreements, final decisions will be made by the Co-Chairs. All decisions will be ratified by the appropriate senior management committees in the respective organisations. ZOMC will report to the Child Health Campus Group through the attendance of one of the Co-Chairs, as and when required.
Objectives
1. Estates issues:
• To ensure effective space utilisation in the building in order to optimise the use of space.
• To authorise the allocation of office, laboratory and clinical space within the building.
• To review, monitor and provide feedback on space utilisation, for effective space management.
• To ensure compliance with the relevant health and safety legislation.
• To address access control issues.
• To ensure a fair policy for seminar room and meeting room bookings, café and terrace use, communal seating areas, kitchen use, cleaning and housekeeping issues and general waste disposal.
• To oversee the good maintenance of the building and to apply to GOSHCC annually for any funds required to ensure maintenance.
• To ensure that the allocation of space is transparent, consistent, fair and free from bias and to ensure that the structure, workings, decisions and results of the ZOMC are transparent and widely disseminated in a way that is accessible to all staff working in the building.2. IT issues:
• To oversee laptop deployment policies, print facilities, phones, network connections.3. Laboratory issues:
• To oversee lab management, consumables deliveries, tissue culture arrangements, labs waste management, safety issues.4. Clinical facilities issues:
• To oversee Outpatients issues, GMP issues.5. General building issues:
• To oversee smart working policies, allocation of individual and team storage, ZCR staff communications and building updates.
6. To support the strategic direction, principles and priorities set by GOSH and UCL.
7. To ensure appropriate communications with relevant internal and external stakeholders.Membership
Members: A designated member of the following constituencies from GOSH and UCL, including senior and junior members of staff and some professional services staff, with approximately half from each organisation.Co-Chairs: A member of the each of the senior management of GOSH and UCL (or should they not be available, their delegate).
- Work Experience Committee and Under 18 Work Experience Policy
The GOS ICH Work Experience Committee meets twice a year to shortlist applications for the GOS ICH Work Experience Scheme. The Scheme aims to support school pupils aged 16-18 years old in exploring career opportunities in Biomedical / Scientific Research Science, and is jointly hosted by the Institute’s five Research and Teaching Departments. Twelve placements are offered in June and in October, providing a week-long programme of activities. The committee strives to increase the diversity and social mobility of our student population, and encourages those from disadvantaged backgrounds to apply.
The committee is chaired by the Senior Department PS Manager, and has representation from the EDI committee, the BRC and the five R&T departments, including academics and early career researchers.
The GOS ICH U18 Work Experience Policy provides guidance and procedures for offering work experience placements to under 18s under the biannual GOS ICH Work Experience Scheme and also for any Ad hoc requests made directly to departments or individual researchers.
Contact the GOS ICH Work Experience team at ich.workexperience@ucl.ac.uk
