Queen Square Room Bookings
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Welcome to the Queen Square Room Bookings request system. If you are a UCL Queen Square Institute of Neurology member of staff you can check availability and book directly using CMISGo . Please see the IoN intranet room bookings page for other rooms in Queen Square.
UCL/UCLH/GOSH staff
To book a room that the Education Team manages please complete the form below. Note that we are unable to process any rooming requests for September 2025 onwards as the student timetabling system is now offline. Any requests submitted for September 2025 onwards will be responded to from the second week of June 2025.
The rooms the Education Team manages that are available to book are 33QS Basement lecture theatre (capacity 190), Gilliatt Lecture theatre, Queen Square House (capacity 70), Foyer Seminar room, Queen Square House (capacity 15), SR7, 1st floor front, 7 Queen Square (capacity 25). Please note that from October to March rooms are heavily used for UCL teaching.
Once your booking has been reviewed, you will be contacted at the email address you provide either confirming your booking or informing you that your selected room is not available. Your booking is not confirmed until you receive this e-mail. All booking requests will be responded to within 24-72 hours during normal working hours.
Charges
A charge may be applied for the use of 33QS Basement lecture theatre. These are listed below.
| User | Fee (per day) |
|---|---|
| Non-IoN events (includes GOSH) | £600 |
| Non-IoN events (includes GOSH) - half day | £300 |
| IoN events | £400 |
| Evening lectures - Non-IoN events (including GOSH) | £200 |
Technical support
The technical infrastructure and support of the lecture theatres and rooms at UCL Queen Square Institute of Neurology is managed by UCL ION Medical Illustration. Once you have received the official confirmation of your booking please contact UCL ION Medical Illustration to schedule a technical handover (if required) in advance of your meeting.
Technical handovers are bookable between 9.30am & 4.30pm, Monday to Friday and take no more than 10 minutes pending service availability.
Email your request including the date/time/location of your meeting together with a finalised event programme to the MI Administrator, using the service email below ensuring that you include your full contact details and telephone number. This process is essential in ensuring your meeting is facilitated in a seamless professional manner with the relevant technical support in place.
**Please be advised that UCL ION mandates a no food/no drink policy within the following lecture theatres and it is the responsibility of the meeting organisers to ensure their delegates/attendees respect and abide by this policy;
· Gilliatt lecture theatre
· 33 Queen Square basement lecture theatre