Brain Sciences


FBS Staff Survey

Information on your personal information and data protection.

Your personal information

When you access a survey, you will be asked to complete some personal data about yourself, such as your ethnicity, gender, whether you have a disability, your religion and/or belief and your sexual orientation.

Some of this information we are asking for may seem excessive to you, but we are asking these questions as we are aware that different groups in our community have different experiences working in the Faculty, and we need to be able to make decisions on how and when to provide targeted support to staff groups who are in most need. We have appointed 5 Equity Leads for ethnicity, disability, gender, religion and belief and LGBT+ and they will be using the data for this survey to plan equity actions in the Faculty.

This survey will enable tracking of trends over time and will be compared the surveys sent out by UCL and Institutes/Divisions in previous years.

Data protection

Who is running the survey? 

The survey is being run by the Faculty of Brain Sciences Equality, Diversity and Inclusion (EDI) team, in conjunction with Institutional/Divisional Athena SWAN Teams.

Will the data be identifiable? 

The data will not be identifiable, neither Qualtrics or UCL will be able to identify respondents. When there are small numbers of staff within different groups (>5), this data will be automatically displayed as 5, so there will be no way of identifying individuals.

Who will have access to the data? 

Raw data will only be accessible to the Faculty EDI team and the Divisional/Institutional Athena SWAN Leads and be stored securely on UCL servers. Aggregated data will be shared with Heads of Departments and Business Managers, and those responsible for planning strategic Faculty responses.

You will never be identifiable from data. Fully anonymised reports on the survey will be made publicly available to increase transparency and promote good practice in other Institutions, and for monitoring progress.  

What will you do with the data? 

We’ll analyse the data to look for trends and patterns in people’s current experiences. We will also use the data to monitor our progress over the years and aggregated data will be made available publicly to increase transparency and facilitate progress. This analysis will be passed to departments to understand the issues members of our community are facing and help to inform action.