Russell Bailey PhDSenior Technician in Scanning Electron Microscopy & X-ray Microanalysis | Lab: B4 Email: russell.bailey@ucl.ac.uk Telephone: +44 (0)20 3108 4835 Internal: 54835 - Senior Technician in Scanning Electron Microscopy & X-ray Microanalysis
- Deputy Departmental Safety Officer (DSO)
- Departmental Radiation Protection Supervisor
- Reports to: Wolfson Lab Manager
- See Russell's full UCL Profile here
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Faye BeesleyTeaching and Learning Support Administrator | Office: 401A Email: f.beesley@ucl.ac.uk Telephone: +44 (0)20 3108 1696 Internal: 51696 - Teaching and Learning Support Administrator
- Reports to: Academic Administrator
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Sandra BondFacilities Manager | Office: 304 Email: sandra.bond@ucl.ac.uk - Facilities Manager
- Environmental Laboratory Technician
- Curation of departmental bone collection
- Departmental Safety Officer & Chair of Departmental Safety Committee
- Departmental Staff Green Champion
- Line Manager to Audiovisual Technician
- Nominated for UCLU Student Choice Award for Amazing Support Staff (2020-21); Winner of Faculty Education Team Award (2020); Winner of UCL Sustainability Achievement Award (2015-16)
- Reports to: Director of the Institute
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David BoneDepartmental Manager | Office: G2 Email: d.bone@ucl.ac.uk Telephone: +44 (0)20 7679 4750 Internal: 24750 - Responsible for the control and management of the Institute's financial matters- delegating to Financial Assistant, as appropriate
- Responsible for the control and management of the Institute's staff matters, including staff recruitment - delegating to HR Administrator as appropriate
- Providing financial management of successful research grant awards
- Preparation for (statistics, costings) and attendance at (as Ex officio member) Grants Sub-Committee, Research Committee, Publications Committee, Facilities Committee
- Departmental Data Protection Coordinator
- Line Manager to Research Administrator (Pre-Award) & Communications Manager; Financial Assistant; HR Administrator & Events Coordinator and Receptionist
- Reports to: Director of the Institute
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Ian CarrollCollections Manager/Lecturer (Teaching) | Office: 203A Email: i.carroll@ucl.ac.uk Telephone: +44 (0)20 7679 4789 Internal: 24789 Any enquiries about the Institute's collections and access to the material should be directed to Ian Carroll - Lecturer (Teaching)
- Chair of Departmental Archives Committee
- Nominated for UCLU Student Choice Award for Inspiring Teaching Delivery (2019-20)
- Reports to: Keeper of Collections, Institute of Archaeology
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Marion CuttingPublications Assistant | Office: G2 Email: m.cutting@ucl.ac.uk Telephone: +44 (0)20 7679 7495 Internal: 27495 - Secretary to Publications Committee
- Reports to: Director of the Institute
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Lisa DanielGraduate Admissions and Research Student Administrator | Office: G7A Email: ioa-gradadmissions@ucl.ac.uk Telephone: +44 (0)20 7679 7499 Internal: 27499 - Processes paperwork for all Graduate Programme admissions (both taught and research) from initial queries through to processing applications forms
- Provides information on the admission procedure, issues welcome letters, and collates information to assess viability of options. Answers queries on fees, accommodation, visas and setting up bank accounts
- Processes paperwork for all research students. This includes queries regarding interruption, study leave, CRS status and submission. Updates Section membership details for research students, including email lists. Arranges and books Upgrades and First Year Reviews and maintains the departmental database on research students
- Secretary to Graduate Research Student Sub-Committee & Grants Sub-Committee. Provides administrative support to the Graduate Tutor
- Collates applications for funding applications to be ranked within the Department (Overseas Research Scholarship and UCL Graduate School Research Scholarship, IoA Masters Awards). Liaises with Student Records and Student Finance
- Nominated for UCLU Student Choice Awards for Amazing Support Staff (also shortlisted, 2023-24); Nominated for UCLU Student Choice Award for Amazing Support Staff (2021-22); Nominated for UCLU Student Choice Award for Amazing Support Staff (2020-21); Nominated for UCLU Student Choice Awards for Active Student Partnership & Amazing Support Staff (2019-20); Nominated for UCLU Student Choice Award for Amazing Support Staff (2018-19)
- Reports to: Academic Administrator
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Jo DullaghanResearch Administrator (Pre-Award) & Communications Manager | Office: G2 Email: j.dullaghan@ucl.ac.uk Telephone: +44 (0)20 7679 1509 Internal: 21509 - Research Administrator (Pre-Award) - Overall responsibility for the Institute's pre-award research administration (grant application costing and submission, dissemination of research-related information and statistics, provision of guidance and training, management of academic staff workloads and research-related databases, management of internal grant competitions, review panel meetings and interviews, administrative lead for departmental RAE/REF submissions). Member/Secretary to Research Committee and the REF Preparation Committee (strategic research-related planning, organisation of research reviews, elections etc.)
- Communications Manager - Member of IoA Media Group, development of communications strategy. Chief Editorial responsibility for departmental website, provision of guidance and training. Overall responsibility for dissemination of news, events, research, publications and media-related information via the Institute website, e-newsletters, communications networks etc.
- Health & Safety administration - Member/Secretary of Safety Committee, production of departmental safety and major incident planning information, maintenance of Responsible Persons Register, departmental safety records with the DSO, contribution to safety-related activities to fulfil UCL’s Safety Objectives.
- Secretary to Staff Meeting
- Nominated for a One UCL Award for Personal Excellence (2021)
- Reports to: Departmental Manager
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Charlotte FrearsonStudent Recruitment & Experience Officer/Fieldwork & Placement Co-ordinator/Careers Tutor | Office: G4 Email: c.frearson@ucl.ac.uk Telephone: +44 (0)20 7679 1494 Internal: 21494 Mobile: 07341 127716 - Receives and processes undergraduate applications. Fields all undergraduate admissions queries. Organises undergraduate open days, and post offer 'keeping warm' events. Updates and maintains a database record of all applications for annual comparisons
- Organises the UCL Taster Days (with the UCL Widening Participation officer), UCL Summer Challenge and a summer taster excavation (in conjunction with Gabriel Moshenska and the Museum of London). Works on the Festival of World Archaeology (in conjunction with Collections Manager and the Executive Assistant to the Director). Organises the departmental activities for the UCL and ULU open days. Liaises with the Alumni Department in organising events for IoA alumni
- First point of contact for current students regarding the status of their fieldwork course requirement, updating and maintaining fieldwork database, processing student fieldwork grant applications and compiling and distributing the fieldwork bulletin. First Aider in the department and on the annual Experimental Archaeology trip (with Bill Sillar)
- Updates and helps to maintain the Undergraduate, fieldwork and careers sections of the IoA website. Public Engagement Champion and runs the IoA social media pages on Facebook, Twitter, Flickr and LinkedIn (for Museum Studies). Visits schools and colleges throughout the year as part of IoA Outreach and recruitment; helps host Work Experience Students (with the Collections Manager)
- Careers Tutor: co-ordinates Careers Advice sessions and organises Career Days. Organises and administers the MA Museum Studies Museum Placements (with course tutor)
- Secretary to the Fieldwork Sub-Committee and Library Committee
- E-Learning Champion and departmental contact and administrator for all Moodle courses and MyPortfolio
- One of the IoA Green Champions (with the Facilities Manager) and runs the IoA Green Facebook page
- Nominated for UCLU Student Choice Award for Amazing Support Staff (2020-21); Winner of Faculty Education Team Award (2020); Nominated for UCLU Student Choice Awards for Amazing Support Staff & Diverse and Inclusive Education (2018-19); Awarded Public Engager of the Year: Support Staff (2012)
- Reports to: Director of the Institute
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Louisa GoldsmithHuman Resources Administrator & Events Coordinator | Office: G2 Email: l.goldsmith@ucl.ac.uk Telephone: +44 (0)20 7679 7503 Internal: 27503 - Responsible for administration of all staff recruitment and selection processes (working closely with the Director’s EA and Departmental Manager as necessary)
- Responsible for all post-recruitment administration (including Right to Work checks, processing Certificate of Sponsorship requests, requesting references) and staff onboarding (supporting managers with the induction of new staff)
- HR administration – processing some sickness absence, changes to appointment, monitoring contract end dates, staff leaver notices, end of fixed term contracts etc.
- Payroll administration – responding to staff queries, processing Post Graduate Teaching Assistant contracts, one off payments, processing timesheets for temporary staff, etc. (working closely with the Departmental Manager)
- Member of PGTA Review Panel and responsible for administration of PGTAs, including contract processing and RTW checks
- Supports Administrative Officer (HR/Events) with day-to-day administration of Honorary associations, Affiliate Academics and short-term visitor requests as necessary
- Supports IoA events organisation (e.g. assistance with ordering of supplies) and large events hosted by the Director (including the ordering of supplies, assistance with publicity and marketing, tracking guest lists, room booking)
- Provides administrative support to the Departmental Manager and the Director's EA as necessary
- Reports to: Departmental Manager
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Timea GregoLaboratory, Facilities and Fieldwork Technician | Office: 617A Email: t.grego@ucl.ac.uk Telephone: +44 (0)20 7679 1527 Internal: 21527 - Provides technical support for the IoA Conservation, Geoarchaeology and Micromorphology laboratories
- Manages and monitors the laboratory equipment (eg. large cutting saw, air abrasive units and microscopes)
- Responsible for fieldwork equipment management
- Manages internal and external loans of conservation objects and maintaining the database
- Prepares and updates risk assessment and COSHH documentation
- Safety roles: First Aider at work, Fire Evacuation Marshal, Mental Health First Aider
- Certified Portable Appliance Tester (PAT)
- Knowledge of basic electronics (eg. electronic assembly – populating PCBs, wiring, metalwork for enclosures)
- Reports to: Facilities Manager
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Gail HammondAdministrative Officer (HR/Events) | Office: G2 Email: gail.hammond@ucl.ac.uk Telephone: +44 (0)20 7679 8863 Internal: 28863 Gail works part-time, normally on Mondays, Tuesdays & Thursdays - Provides HR administrative support, including MyHR data entry (recording annual leave and sickness absence), maintenance of electronic staff files/record keeping, and drafting documentation
- Responsible for day-to-day administration of honorary associations (including maintenance of online profile pages, accurate record-keeping, annual cycle of re- and new nominations and assisting with RTW checks)
- Responsible for day-to-day administration of Affiliate Academics scheme and short-term visitors
- Provides administrative support for staff recruitment and selection processes as necessary (in liaison with HR Administrator and Director's EA)
- Supports IoA events organisation (e.g. assistance with ordering of supplies) and large events hosted by the Director (including the ordering of supplies, assistance with publicity and marketing, tracking guest lists, room booking)
- Provides administrative support to the Director's EA
- Reports to: Director's EA
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Victoria Lucas PhDTechnician in Archaeomaterials Preparation and Analysis | Email: v.lucas@ucl.ac.uk Telephone: +44 (0)20 7679 7502 Internal: 27502 - Technician in Archaeomaterials Preparation and Analysis
- Departmental Radiation Protection Supervisor
- Reports to: Senior Technician in Scanning Electron Microscopy & X-ray Microanalysis
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Paul MajewskiService Manager, IoA Library | Office: 504 Email: p.majewski@ucl.ac.uk Telephone: +44 (0)20 7679 4788 Internal: 24788 - Service Manager, IoA Library
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| Office: G3 Email: ioa-reception@ucl.ac.uk Telephone: +44 (0)20 7679 7495 Internal: 27495 - Reception 'Opening up' duties (lecture theatre, cluster room etc.)
- Deals with telephone and personal enquiries, distribution of staff and student post, issuing keys and room bookings
- Organizes travel arrangements and hotel accommodation
- Orders catering for Institute events
- Stationery ordering (including business cards, letterheads, compliment slips and photocopier supplies); arrangement of confidential waste and recycling collections
- Maintains display boards
- Production and maintenance of the weekly staff whereabouts and events programme
- Collates information on staff sickness
- Reports to: Departmental Manager
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Judy MedringtonAcademic Administrator | Office: 411A Email: j.medrington@ucl.ac.uk Telephone: +44 (0)20 7679 4777 Internal: 24777 - Overall responsibility for the administration of the academic functions of the Institute, including teaching timetable, course documentation and evaluation, the undergraduate and Master's examination process and the implementation of College regulations.
- Pastoral care of students; Deals with student and staff queries
- IoA Disability Co-ordinator
- Secretary to the following committees:Teaching Committee and its Standing Committee; BA/BSc and MA/MSc Boards of Examiners; Staff/Student Consultative Committee; Extenuating Circumstances Committee; Student Progress Meeting; Departmental Tutors' Meeting
- Line Manager to the Teaching and Learning Support Administrator and the Graduate Programmes Administrator
- Nominated for UCLU Student Choice Awards for Amazing Support Staff (also shortlisted) and Active Student Partnership (2023-24); Nominated for UCL Education Award for Student Support (2022-23); Nominated for UCLU Student Choice Award for Amazing Support Staff (2022-23); Nominated for UCLU Student Choice Awards for Amazing Support Staff & Exceptional Feedback (2021-22); Nominated for UCLU Student Choice Award for Amazing Support Staff (2020-21); Winner of Faculty Education Team Award (2020); Nominated for UCLU Student Choice Award for Amazing Support Staff (2019-20); Nominated for UCLU Student Choice Award for Amazing Support Staff (2018-19); Winner of UCLU Student Choice Teaching Award for Outstanding Personal Support (2016-17); Winner of UCLU Student Choice Teaching Award for Outstanding Personal Support (2014-15); Winner of UCLU Student Choice Teaching Award for Outstanding Personal Support (2013-14); Winner of UCLU Student Choice Teaching Awards for Outstanding Personal Support & Outstanding Support for Teaching (2012-13); Awarded Provost's Teaching Award for Supporting Learning (2007-8)
- Reports to: Director of the Institute
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Katie MeheuxLibrarian, IoA Library | Office: 504 Email: k.meheux@ucl.ac.uk Telephone: +44 (0)20 7679 4733 Internal: 24733 - Librarian, IoA Library
- Issue Desk Head
- Nominated for UCLU Student Choice Award for Amazing Support Staff (2022-23)
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Rui PangICCHA Administrator | Office: G2 Email: iccha@ucl.ac.uk Telephone: +44 (0)20 3108 1453 Internal: 51453 Rui works part-time, normally on Tuesdays & Wednesdays - Administrator, International Centre for Chinese Heritage and Archaeology (ICCHA)
- Reports to the Executive Director (UK), ICCHA
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Antonio ReisTechnician in Photographic and Digital Heritage Imaging | Office: 405 Email: a.reis@ucl.ac.uk Telephone: +44 (0)20 3108 1477 Internal: 51477 - Technician in Photographic and Digital Heritage Imaging
- Reports to: Facilities Manager
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Thom RynsaardFinancial Assistant | Office: G2 Email: t.rynsaard@ucl.ac.uk Telephone: +44 (0)20 7679 4783 Internal: 24783 - Maintains the Institute's accounts, including purchase and sales ledger, petty cash, banking, expenses, grants and bursaries delegating to the part-time Accounts Assistant where appropriate
- Prepares financial reports for fund holders
- Deals with financial queries from staff and students
- Provides cover for the Departmental Manager in his absence
- Advises applicants on the procedure, terms and conditions for IoA Awards and assists them with completing the forms
- Nominated for UCLU Student Choice Award for Amazing Support Staff (2020-21)
- Reports to: Departmental Manager
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Kelly TrifilóExecutive Assistant to the Director | Office: 208A Email: ioa-director@ucl.ac.uk or k.trifilo@ucl.ac.uk Telephone: +44 (0)20 7679 7483 Internal: 27483 - Responsible for management of the Director’s Office, incl. being first point of contact for all staff, student and external queries. Administrative and operational support, incl. development and implementation of short, medium and long-term plans
- Secretary to Senior Management Team; Member/Secretary to PGTA Review Panel; Member/Secretary to Sabbatical Review Panel
- Organises events hosted by the Director
- Line Manager to the Administrative Officer (HR/Events)
HR responsibilities: - oversees staff recruitment and selection (working closely with the HR Administrator and Departmental Manager as necessary)
- oversees probationary staff process, annual staff appraisal and annual cycle of Professorial Appraisal Reviews (PARs)
- oversees annual reward and promotion cycles, including Senior Promotions process, Professorial Salary Review and Re-banding exercises, termly accelerated increment/contribution point and honoraria requests
- oversees appointment of Honorary Associates and Affiliate Academics/short-term visitors and provision of service, with day-to-day administration delegated to Administrative Officer (HR/Events) and HR Administrator
- provides managers with support and guidance on all aspects of line management (probation, sickness absence, parental leave, etc.) responsible for coordination of HR casework relating to managing under-performance, grievance, disciplinary and sickness absence reviews
- oversees OH referrals, including preparation of documentation and implementation of reasonable adjustments
- provides advice, guidance and support on issues relating to staff welfare
- Nominated as an ASTREA Inspiring Female Line Manager (2022)
- Reports to: Director of the Institute
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Ken WaltonAudiovisual Technician | Office: 405 Email: k.walton@ucl.ac.uk Telephone: +44 (0)20 7679 4743 Internal: 24743 Office hours: Ken normally works in Terms I & II only (October-March) - Audiovisual technician
- Reports to: Facilities Manager
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