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Section 4: Offer Holders

Published for 2021-22


4.1 Accepting an Offer4.4 Confirmation of Offer
4.2 Proof of Identity4.5 Undergraduate Student Number Management
4.3 Declining Examination Results4.6 Student Accommodation Deadlines

4.1 Accepting an Offer

4.1.1 Undergraduate Applicants

1.All applicants for full-time undergraduate degree programmes will be informed by UCAS of the date by which they have to make a formal response to the offers they have received, either accepting them firmly, or on an insurance basis, or declining them.
 Undergraduate Affiliate Applicants
2.For programmes starting in September/October, affiliate applicants have until 31 July in the calendar year of a programme to accept their offers formally.
3.For programmes starting in January, affiliate applicants have until 30 November of the preceding calendar year to accept their offers formally.
 Further guidance
 i)Affiliate applicants confirm or decline their acceptance of an offer of a place to study at UCL via the Applicant Portal.
 Undergraduate Part-Time Applicants
4.Applicants for undergraduate part-time study should confirm their acceptance of an offer from UCL in writing directly to Admissions in Student & Registry Services.
 Further guidance
 i)Part time study applicants confirm or decline their acceptance of an offer of a place to study at UCL by completing the Offer Reply Form sent to them with their offer letter.

4.1.2 University Preparatory Certificate Applicants

1.Applicants for the University Preparatory Certificates for Science & Engineering and Humanities Programmes have until 7 July in the calendar year of a programme starting in September/October to decide upon their offers.
 Further guidance
1.Applicants accepting the offer of a place on these programmes return the acceptance form provided with their offer to the UCL Centre for Languages and International Education.

4.1.3 Taught Postgraduate Applicants  

1.All applicants for taught postgraduate degree programmes will be informed by UCL of the date by which they have to make a formal response to the offer they have received, either accepting the offer firmly or declining the offer via the Applicant Portal.
2.Successful applicants to selected postgraduate programmes are required to pay a tuition fee deposit. Following enrolment, any tuition fee deposit payment will be counted towards the tuition fees payable for the programme of study. Payment of the deposit allows applicants to demonstrate their commitment to attending their chosen programme of study at UCL and aids UCL in its student number planning. Once a successful applicant is enrolled on their programme of study, the deposit will form part of the total tuition fee, as quoted on the offer of admission. A list of postgraduate programmes requiring a tuition fee deposit and the tuition fee deposit policy can be accessed at https://www.ucl.ac.uk/prospective-students/graduate/taught-degrees/fees-and-funding/tuition-fee-deposits
 Taught Postgraduate Affiliate Applicants
3.For programmes starting in September/October, affiliate applicants have until 31 July in the calendar year of a programme to accept their offer formally. 
4.For programmes starting in January, affiliate applicants have until 30 November of the preceding calendar year to accept their offer formally.
 Further guidance
1.Affiliate applicants confirm or decline their acceptance of an offer of a place to study at UCL via the Applicant Portal.

4.2 Proof of Identity

 General
1.All students are required to provide an accepted form of identification, as determined by UCL, for verification before they can be enrolled. In the absence of this verification, enrolment will not be confirmed. 

4.2.1 UK/EU/EEA-Based Students

1.Students based in the United Kingdom, European Union or European Economic Area are required to provide an accepted form of identification before they can be enrolled. In the absence of this verification, enrolment will not be confirmed.
2.UCL’s preferred form of identification is a valid passport. However, in the absence of a valid passport, the following will be accepted forms of identification for students who do not require a visa to study in the UK:
 i)A UK photo driving licence, Armed Forces Identity Card or a European National Identity Card, or
 ii)An original Birth Certificate, Adoption Certificate, Deed Poll Certificate or Certificate of Naturalisation.
3.If the family name or other personal details are different from those on the document provided, proof of the reason for any differences will be required at enrolment. This should be in the form of a marriage certificate/civil partnership certificate, divorce document, deed poll, adoption certificate or statutory declaration.
4.No other forms of identification are acceptable.

4.2.2 Students Who Require a Visa to Study in the UK

1.Under UK immigration requirements all students who require a visa to study in the UK must provide a passport and the appropriate visa, as no other form of identification is acceptable.
2.Enrolment will not take place without presentation of a valid passport and an appropriate visa.
 Further guidance
1.Further information about the UK Points-Based Immigration System is available on the Immigration and Visa webpages.
2.UCL will only assign a Confirmation of Acceptance for Studies once an applicant has met all conditions of their offer and provided evidence of meeting the requirements for the relevant programme.  More information on UCL’s CAS issuing policy can be found on the Immigration and Visa webpages.

4.3 Declining Examination Results

1.Applicants who have accepted a place at UCL and who subsequently decline any of their A level results or Bachelor Degree results (i.e. appeal against their marks) may render themselves ineligible to take up a place on a degree programme at UCL or, if they have already enrolled, liable for deregistration from UCL.
 Further guidance
1.Undergraduate applicants should be aware that if they decline any of their A level results, i.e. appeal against their marks, this might mean that they will be unable to meet UCL entry criteria and that any offers would be invalid, including re-marking completed after 31 August. Applicants are advised to check with Admissions in Student & Registry Services before declining any of their A level results.
2.Taught Postgraduate Applicants should be aware that if they decline any of their Bachelor Degree results or results obtained for an equivalent qualification (i.e. appeal against their marks), this may mean that they will be unable to meet UCL entry criteria and that any offers would be invalid.

4.4 Confirmation of Offer

4.4.1 General

1.Applicants who firmly accept an offer of a place at UCL have their places confirmed by UCL as and when any conditions attached to the offer are satisfied.
2.If any conditions of any offer have not been met, applicants should contact Admissions in Student & Registry Services by telephone as soon as possible to ascertain whether they may still gain admission

4.4.2 Confirmation of Undergraduate Offer via UCAS

1.UCAS applicants will receive notification of their place being confirmed via UCAS, once any conditions attached to the offer are satisfied.
2.All offer conditions must be met by 31 August in the year of application.
 Further guidance
1.The A level results are received by UCL from the qualifications awarding bodies via UCAS usually on the second weekend in August.
2.Where results are not provided by UCAS, applicants will be informed in June and asked to upload these onto the Applicant Portal no later than 31 August in the year of application.
3.Admissions Selectors pass the recommendation made on the basis of these results to Admissions in Student & Registry Services and these are processed through UCAS after discussion with the Vice-Provost (Education & Student Experience).

4.4.3 Confirmation of Undergraduate Offer: Non-UCAS

1.Applicants successfully applying for the University Preparatory Certificate, part-time students, affiliate students and Integrated BSc students who have received an offer of a place directly from UCL should confirm their acceptance in writing.
 Further guidance
1.Applicants should also refer to Section 4.2 Proof of Identity.

4.5 Undergraduate Student Number Management

 General
1.When reviewing the examination results of conditional offer holders Admissions will mark up applications where the conditions have been missed and Department and Faculties can request to confirm these applicants where they believe there is room on the programme.
2.No final decision is taken on near miss candidates that faculties would like to accept until the Vice Provost (Education and Student Experience) has agreed the overall strategy with the Director of Access and Admissions. The number of near misses that can be admitted will then be confirmed. This takes place on the Monday following the release of A level results.
3.UCL does not participate in Clearing activities and consideration should not be given to candidates approaching UCL after 30 June UCAS application deadline. UCL may participate in UCAS Adjustment should departments be short of their intake target and overall capacity allows. The decision to enter Adjustment rests with the Vice Provost (Education and Student Experience).

4.6 Student Accommodation Deadlines

1.Applicants should be aware of the deadline both for applying for student accommodation and firm acceptance of an offer of admission in order to guarantee the allocation of a room.
2.Applicants should note that only those who have an offer of a place to study at UCL can apply sfor accommodation.
3.Further information about applying for student accommodation can be found on the Prospective Students website.