Digital Delivery and Transformation Committee

Find out more about Digital Delivery and Transformation Committee, including terms of reference, membership, meetings and minutes.

On this page you will find:

 

Overview

Reports to:University Management Committee
ChairProfessor Paola Lettieri - Vice Provost (Strategy)
Secretary

Alex Brace
alex.brace@ucl.ac.uk

For agendas and minutes; apologies for absence

Meeting dates

Scheduled meeting dates: 2025-26

The copy deadlines quoted are the latest dates by which the final papers must be received by the secretary. Please use the templates for papers submission.

Meeting dateCopy deadline
Wednesday 1 October 2025, 11.00am17 September
Wednesday 7 January 2026, 1.30pm12 December
Wednesday 25 March 2026, 1.00pm11 March
Wednesday 1 July 2026, 1.00pm17 June

Minutes

* These Minutes include a Confidential/Reserved section which is available, through the Committee Secretary, to members of the Committee only.

Minutes between July 2022 and April 2025 relate to the Change and Digital Committee (CDC). 

Minutes between January and March 2022 relate to the Digital Strategy Committee (DSC).

2025-26

2024-25

2023-24

2022-23

2021-22

Terms of Reference

Subject to any general or particular direction that may from time to time be given by the University Management Committee (UMC), the Digital Delivery and Transformation Committee is charged by UMC:

  1. To maintain a single portfolio of investment in digital delivery and transformation;
  2. To ensure continued alignment with the University’s overarching strategy and digital strategy;
  3. To provide an appropriate governance framework to effectively oversee the University’s planned investment in change, enhancement and maintenance activities of the digital estate, with detailed engagement on high value or high risk programmes and projects, and oversight of portfolio delivery more broadly, including: ensuring that delivery is within defined security parameters; ensuring that initiatives align with the overarching solution architecture; providing assurance of the total cost of initiatives once they have been passed over to business as usual activity;
  4. To review investment allocations across digital delivery and transformation portfolios and programmes, structured according to four categories: strategic change, change, enhancement and maintenance activities; with a view to ensuring investment is aligned to the University’s wider solution architecture, is deliverable in the context of other planned change, and supports the running of healthy digital services;
  5. To review and approve business cases of digital delivery and transformation projects up to a value of £2m, and to recommend business cases for higher value projects for approval in line with delegated authority limits;
  6. To review and monitor the delivery of benefits of the digital delivery and transformation portfolio (reporting annually to UMC), from approval of a business case through to implementation and delivery;
  7. To ensure the effective coordination and integration of products, platforms, and services across the University in ways which achieve good value for money, provide effective services for the University, and provide an optimal student and staff experience;
  8. To oversee effective management of key digital risks and to ensure that they are identified, assessed and managed in line with the University’s risk management framework and institutional risk appetite;
  9. To support UMC in developing and keeping under review the risk appetite statement relating to digital risks;
  10. To report digital risks to UMC; to provide assurance that the arrangements to manage these are appropriate and effective; and to escalate to UMC any significant regulatory or compliance risks with recommendations for response;
  11. To receive updates from its sub-committees, escalating issues to UMC as necessary;
  12. To refer matters to UMC or other committees where they impact on the responsibility of other UMC committees or where the Chair considers the decision to be of strategic importance.

 

Membership

Ex Officio members

Vice-Provost (Strategy) (Chair) - Professor Paola Lettieri

Vice-President (Operations) - Aimie Chapple

Chief Information Officer - Ben Hine

Executive Director, Strategic Change - Ian Hammond

Executive Director, Commercial & Procurement - Ian Galloway

Director of Finance Business Partnership - Thomas Turner

Director of Agile Project Delivery - Sandra Collins

Chief Information Security Officer - Paul Haywood

Chair of the Service Delivery Board - Professor Ivan Parkin

Chair of the Digital Research Board - Professor Lynn Ang

Nominated members

Five academic members nominated by the Chair:

Head of the Department of Computer Sciences - Professor Daniel Alexander

Director of Digital Humanities Lab - Professor Steven Gray

Director of the School of Management - Professor Davide Ravasi

Director of UCL Knowledge Lab - Professor Alison Littlejohn

Professor of Bioinformatics in the Division of Biosciences - Professor Christine Orengo

 

Member of the Students’ Union - Sarah Jilani

Member of the President and Provost Office - Megan Gerrie

Observers

Director, Strategic Change Office - Beatrice Addo

Associate Director, Portfolio Management & Insight, OVPS - Sarah-Louise Earl

Head of Lean Portfolio Operations - David Samuel

Secretary

Alex Brace