Estates Committee

Find out more about UCL's Estates Committee, including terms of reference, membership, meetings and minutes.

On this page you will find:

 

Overview

Reports to

Finance Committee

Chair

Phil Clark

Secretary

Freya Markwell | f.markwell@ucl.ac.uk 

For agendas and minutes; apologies for absence

 

Meeting dates

Scheduled meeting dates: 2025-26

The copy deadlines quoted are the latest dates by which the final papers must be received by the secretary. Please use the templates for papers submission.

Meeting dateCopy deadline
Thursday 4 September 2025, 1.00pm20 August
Wednesday 15 October 2025, 9.30am1 October
Thursday 8 January 2026, 1.00pm15 December
Thursday 26 February 2026, 9.30am12 February
Wednesday 6 May 2026, 1.00pm21 April
Wednesday 27 May 2026, 1.00pm12 May
Thursday 18 June 2026, 1.00pm (Reserved meeting)4 June

Minutes

* These Minutes include a Confidential/Reserved section which is available, through the Committee Secretary, to members of the Committee only.

2025-26

  • Minutes of the UCL Estates Committee meeting from 15 October 2025 are confidential and are available, through the Secretary, to members of Estates Committee only.

2024-25

  • Minutes of the UCL Estates Committee meeting from 4 September 2025 are confidential and are available, through the Secretary, to members of Estates Committee only
  • Minutes of the UCL Estates Committee meeting from 16 May 2025 are confidential and are available, through the Secretary, to members of Estates Committee only
  • Minutes of the UCL Estates Committee meeting from 16 April 2025 are confidential and are available, through the Secretary, to members of Estates Committee only
  • Minutes of the UCL Estates Committee meeting from 3 March 2025 are confidential and are available, through the Secretary, to members of Estates Committee only
  • Minutes of the UCL Estates Committee meeting from 8 January 2025 are confidential and are available, through the Secretary, to members of Estates Committee only
  • Download UCL Estates Committee minutes from 22 October 2024*

2023-24

2022-23

Terms of Reference

Subject to any general or particular direction that may from time to time be given by Council or Finance Committee, the Estates Committee is charged by Council via powers delegated by Finance Committee:

  1. To have oversight of the UCL Estates Strategy and to review and recommend any changes or new strategy to the Finance Committee.
  2. To review and recommend to the Finance Committee approval of a capital programme which provides the context for the consideration of capital project proposals, having due regard for sustainability, quality and value for money.
  3. To consider and, if thought appropriate, recommend to Finance Committee for approval the financial implications of individual capital projects, relating to expenditure exceeding £10 million including the detailed evaluation of business cases, and proposals exceeding £10m for acquisition or disposal of freehold or leasehold sites or buildings, and make recommendations to the Finance Committee for expenditure on capital projects exceeding £25m.
  4. To consider reports from the Executive Director of Estates Development on the financial position of current capital projects, and to report thereon to the Finance Committee.
  5. To consider reports from the Executive Director of Estates Development on the fabric of the UCL estate, and the repairs and maintenance programme, and to report thereon to the Finance Committee.
  6. To inform the UCL Sustainability Policy, and to undertake its activities in a manner which accords with this policy.
  7. To receive an annual report from the Executive Director of Estates Development and the Director of Sustainability on the implementation of the UCL Sustainability Policy across the estate and carbon reduction targets.
  8. To receive reports from the UMC Estates Management Committee by receipt of the minutes of each meeting of the Estates Management Committee and with oral updates as necessary.
  9. To be accountable to Finance Committee by submission to the Finance Committee officers of the minutes of each meeting of the Estates Committee and with oral updates as necessary, and to provide an annual report to Finance Committee on the Estates Committee’s activities.

  10. To submit the annual report to Council and the Academic Board each year and provide an opportunity for discussion with Committee members of any matters arising.

     

Membership

Ex Officio members

Treasurer - Roger Blundell

President and Provost - Dr Michael Spence 

Students’ Union President - Anam Choudhary

Appointed members of Council and external members

Up to three Appointed Members of Council appointed by Council on the recommendation of Governance and Nominations Committee. One of the Appointed Members of Council shall be appointed as Chair of Estates Committee by Council on the recommendation of Governance and Nominations Committee:
  • Phil Clark (Chair)
  • Turlogh O’Brien
Two Elected Members of Council appointed by Council on the recommendation of Governance and Nominations Committee: 
  • Professor Jon Butterworth
  • Professor Stephanie Bird
Up to four members appointed by Council on the recommendation of Governance and Nominations Committee with real estate expertise drawn from the UCL academic community and externally:
  • Tanmay Desai
  • Andy Martin
  • Abby Shapiro

Secretary

Freya Markwell