Condition reports are made in preparation for active treatment or loans. The preparation of objects for loans is one of the Conservators main responsibilities, this involves the examination and photographic recording of an object. Handling guidelines, instructions for storage and mounting of objects are often included. In general, a condition report should always record the present condition of the object, highlighting areas of failure or concern such as; cracks, flaking, chipping.
Images can be annotated, by hand or digitally, to demonstrate particular areas of interest on objects, for example a crack, scratch, staining etc. Printed copies of the condition report accompany the objects during the loan or exhibition.
Condition reports can be essential to assess whether an object is being damaged, or if they have been damaged. Regular reports mean a conservator can estimate when damage had occurred and conduct the necessary treatment.