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Erasmus mobility funding for staff training

What is the Erasmus scheme?

Erasmus funding allows Higher Education staff to visit other European educational institutions and gain new skills, fresh ideas, make new friends, and come back to the UK equipped with new methods of working. 

Types of mobility

1. Mobility of staff of a higher education institution going to an enterprise to allow them to learn by transfer of knowledge and to acquire practical skills. These activities can be varied and could include seminars, workshops, courses, conferences, practical training, short secondments etc.
2. Mobility of administrative and other non-teaching staff from a higher education institution going to a partner higher education institution for a study visit or job shadowing scheme. This is usually a short stay.
3. Mobility of teaching staff in a higher education institution going to a partner institution for the purpose of receiving training

  • Please contact Hema Tank (020 3108 5091) in the Office of International Affairs for all Erasmus Staff Training Mobility queries.


Can anyone apply?

Erasmus Staff Mobility training is available for all UCL staff, both teaching and non-teaching.

Honorary lecturers are not usually included.

Where in Europe can I go?

Erasmus funding includes travel to the following countries:

  • EU member states 1: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany , Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom
  • EFTA-EEA countries: Iceland, Liechtenstein, Norway
  • Candidate country: Turkey
  • Universities with charters that are suitable can be found here

Do I need to seek permission for Erasmus Staff Mobility Training?

Prior agreement from your manager must be sought to gain permission for leave of absence. This should be negotiated locally. 

How do I decide where to go?

If you would like assistance in identifying a host institution, please contact Hema Tank by email: h.tank@ucl.ac.uk.

How much information do I need to put into the work plan?

As much as possible - you should give full details of the structure and format of your planned Erasmus exchange. 

Essential elements include:

  • Overall aims and objectives
  • Expected outcomes
  • Activities to be carried out
  • A detailed programme of events if possible

The work plan must be endorsed by both the sending and receiving institution or enterprise before the exchange is organised. The endorsement and signature of the work plan should be organised by the UCL Erasmus Staff Mobility Training coordinator (currently Hema Tank - h.tank@ucl.ac.uk) who will also organise the inter-institutional agreement between the host and sending organisation. Only once all the relevant paperwork has been approved and signed can you go ahead and make your bookings (flights, hotel etc). 

Can I use Erasmus funding to go to a conference in Europe?

No. Activities may include attendance at a conference but may not be limited to it.

Can I use Erasmus Staff Mobility Funding to pay for a course?

No. You should identify other sources of funding such as the Study Assistance Scheme.

What is the minimum length of exchange?

The minimum training period is five days. Weekends or holidays falling in the period of the stay abroad are not considered for support, unless they are used as working or travel days. In such cases the work plan should demonstrate that training activities have been undertaken for the period reported. 

How does the payment work?

Mobility grants for staff are provided as contributions towards subsistence and travel and are calculated on the basis of receipted expenses. The maximum travel grant is €450 and a range of daily subsistence rates that can be paid (you will be advised which one applies). The funding is only available to the applicant and as such cannot be used for host colleagues or other persons' expenses and only covers your flight and your subsistence (hotel and food) expenses.

All payments will be made on the basis of receipted expenditure only and may be subject to audit. You should follow UCL guidelines on obtaining best value for money when purchasing goods or services required in relation to all Erasmus Staff Mobility activities (if you require assistance with this please contact Hema Tank: h.tank@ucl.ac.uk). 

Page last modified on 05 jun 14 16:10

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