Information for Postgraduates
Erasmus+ Mobility Opportunities for Postgraduate Students 17/18
The Study Abroad Team have funding to support a limited number of Postgraduate students to undertake a period of mobility within an Erasmus programme country for study or research purposes. Funding will be allocated in the form of a grant payment of up to €430 per month, dependent on the nature and location of the mobility. This opportunity is open to both masters and doctoral students, however academic approval must be obtained as not all options will be appropriate for all programmes.
All students who undertake a placement as part of their UCL degree programme will be covered by UCL's own insurers and the cost of the insurance premium will be met by UCL.
Please contact the Study Abroad Team if you have a question that is not answered in the information below.
- Who can apply?
If you are enrolled at UCL on a Postgraduate degree programme you may be eligible to apply to participate in the Erasmus programme. Applicants should begin by identifying an appropriate placements and discussing this with their Programme Tutor or Supervisor. Without academic approval you will not be considered for the programme.
- Where can I go?
Where you can go will depend on the type of mobility you undertake. Study placements must take place at an institution where there is already an agreement within your department. Work placements can take place within any Erasmus programme country, providing you have obtained academic approval from your department. If you are unable to obtain information on partner institutions from your department, please contact the Study Abroad Team for assistance.
- When will the placement take place?
Providing the period of mobility conforms to the essential criteria, the exact dates of your placement can be agreed between the relevant parties (yourself, the host and your department). Postgraduate Research Students are not permitted to be on study leave during the first free and final free months of their programme.
- Study Placements
Erasmus study placements involve undertaking a course of study or thesis preparation (approved by your Tutor/Supervisor in advance of placement) at an Erasmus partner university. Your department will be able to advise on availability of places for PG students at partner institutions, alternatively you can contact the Study Abroad Team for information.
Study placements should last a minimum of 3 months (90 days) and funding is available to support this duration. Should you wish to complete a placement that exceeds 90 days please contact the Study Abroad Team to discuss this further.
The information below is for Postgraduate Taught Students considering applying for an Erasmus+ study placement.
- A transparent credit transfer process must be discussed and included as part of the placement proposal and must be formalised within a Learning Agreement. It is crucial that the Programme Tutor (or a suitable delegate) is involved in verifying module content and level prior to submission of the application for funding in order to consider the compatibility of the study abroad with the students programme of study.
Prior to the commencement of the study abroad the tutor must agree a mechanism for importing marks and credits received to the Student’s UCL profile. An example model is as follows:
Spring term - UCL Modules Spring term - Modules at Sciences Po
- Core module B (30 Credits)
- Module Topic A (7.5 ECTS)
- Module Topic B (7.5 ECTS)
- Optional module A (15 credits)
- Module Topic C (7.5 ECTS)
- Work placements
An Erasmus work placement can, in principle, take place at any organisation or institution in an Erasmus programme country, providing the placement is relevant to your programme and has been approved by your Tutor/Supervisor. Most students secure these placements themselves but your department may be able to offer support and guidance when looking for an appropriate host. Work placements should last a minimum of 2 months (60 days) and funding is available for up to 3 months (90 days), although there may be some flexibility in the latter.
- How do I apply?
Applicants should begin by identifying an appropriate placement and discussing this with their Programme Tutor or Supervisor. Once this is approved, applicants should download and complete one of the following (depending on the type of placement they will be undertaking).
Type of placement Form title PhD or Masters' Study placement Erasmus+ Learning Agreement PhD oTraineeship Erasmus+ Traineeship Agreement
To evidence academic approval, the agreement must be signed by your UCL Tutor/Supervisor. The agreement should be submitted along with a short proposal (max 200 words) for the planned mobility and submitted to email@example.com. Applications will be assessed and approved on a rolling basis, therefore once all funding has been allocated, the call for proposals will close.
- How much funding will I receive?
Erasmus+ funding is allocated in the form of a grant payment and the amount you receive will depend on the type of mobility (work or study) you undertake, and the country in which you will be based. The grant is paid in two instalments, 80% of which will be paid at the beginning of the placement, on receipt of the confirmation of arrival certificate, and 20% at the end of the placement, on receipt of the confirmation of departure certificate. Additional documents you are expected to submit can be found under the 'What are the requirements of the programme?' section.
The student rates for 2016/17 placements are:
- Up to €430 per month for high cost of living countries
- Up to €380 per month for lower cost of living countries
- Up to €330 per month for high cost of living countries
- Up to €380 per month for lower cost of living countries
During your placement you will still remain a registered student at UCL and will be liable to pay fees. The amount of fees you will pay will depend on the length and type of mobility. You will not be expected to pay any fees to your host institution/organisation. Further information is available upon request from the Fees Office.
- What are the requirements of the programme?
In line with Erasmus+ regulations, you are required to submit a number of documents to us in order to qualify for your Erasmus+ Mobility Grant. For your reference, a list of these documents and their purpose is provided below. Successful applicants will receive further details on approval of their placement.
Document name Description Due date Student Grant Agreement A contract which you must sign in order to qualify for an Erasmus grant Before the first day of your placement Student Charter Download and read this before signing your Grant Agreement Before the first day of your placement
The Learning/Training Agreement outlines the programme of study/work that you will follow Before your placement begins, or up to one week after if you cannot obtain signatures in advance
(1 of 2)
Online Linguistic Testing for students learning in Dutch, German, French, Italian and Spanish Within 2 weeks of receiving link. Confirmation of Arrival Form
Confirmation that you have arrived and begun your placement As soon as you arrive at your placement Erasmus Learning Agreement (Part 4) Learning Agreement- To be completed if/when you make changes to the course choices As applicable throughout placement Confirmation of Departure Form
Confirmation of the end date of your placement and work undertaken At the end of your placement, a few days before departure Academic Transcript (students on study placements) Academic Transcript outlining your academic achievements At the end of your placement End of Placement- Online Linguistic Support Language Assessment (2 of 2) Online Linguistic Testing for students learning in Dutch, German, French, Italian and Spanish Within 2 weeks of receiving link Erasmus Online Report Form Evaluative online report required by the European Commission
- Language Requirements
You do not necessarily need to be able to speak a foreign language to participate in the Erasmus+ programme. Depending on the nature of the placement, language requirements will vary and you may find that additional language skills are not required. Your host will be able to advise on recommended language skills.
- What are the benefits of the programme?
Aside from the grant you will receive when participating in the Erasmus+ programme, there are many benefits to undertaking international mobility at postgraduate level, including, but not limited to:
- CV enhancement
- Language skills development
- Enhancement of research
- Opportunity to build network of research contacts
- Development of professional contacts