UCL Students Abroad

Study Abroad Documents & Forms

While you are abroad


Study Abroad Handbook 2015/16

  • The Study Abroad Handbook contains invaluable information regarding your time away. Printed copies of the handbook were handed to students during the preparation programme.

Confirmation of Arrival Form

  • A Confirmation of Arrival form is to be completed by all students upon arrival at their host institution abroad. These are to be signed and stamped by your university or employer.

Confirmation of Departure Form (Non-Erasmus)

  • This Confirmation of Departure form is to be completed by students towards the end of their Non-Erasmus placement

Confirmation of Departure Form (Erasmus)

  • This Confirmation of Departure form is to be completed by students towards the end of their Erasmus placement

Erasmus Documents - Study

All students attending an Erasmus+ Study Placement (i.e. at a university) will have received a personalised document set containing all the documents required for submission. If you require blank, editable versions of these documents, please download them here:


Erasmus Documents - Traineeship

All students attending an Erasmus+ Traineeship (i.e. a work or teaching placement in Europe) will have received a personalised document set containing all the documents required for submission. If you require blank, editable versions of these documents, please download them here:


Pre-departure


 UCL Study Abroad: How to Decide Guide

  • This booklet is designed for all undergraduate students who intend to spend, or are considering spending, some time abroad as part of their degree programme. The information is intended as a brief guide to get you thinking about your time away, and to direct you to further resources on this site.

UCL Study Abroad Handbook 2015-16

  • The Study Abroad Handbook contains invaluable information regarding your time away. Printed copies of the handbook will be handed to students during the preparation programme. It will be available online in March. 

When you return


UCL Study Abroad Questionnaire

  • This online questionnaire must be completed by all students who spend part or all of the year abroad. 
  • Your questionnaire will be emailed to you directly near the end of each of your placements. Deadlines for the forms are as follows:

 Period abroad

 Date questionnaire due

 Term 1 only  20 February 2015
 Split year  20 February 2015 and 01 July 2015
 Term 2 only  01 July 2015
 Full year   01 July 2015

Erasmus Student Report Form

Students who have completed a period abroad under the Erasmus programme will be asked to complete a report form giving feedback on their placement abroad. This report form will be sent directly to you via an email from the British Council towards the end of your placement abroad. All students undertaking an Erasmus placement will be required to submit this form - failure to submit will be considered a breach of your Erasmus Grant Contract and you may be asked to return some of your funding. 


Erasmus Documentation Checklist

All the documents below are required by the British Council and it is to them that we eventually have to forward all the paperwork pertaining to your Erasmus grant. 

If you have questions about your Erasmus grant, please refer to the Erasmus Grant FAQ

Document name
Description
Due date
Student Grant Agreement 

A contract which you must sign in order to qualify for an Erasmus grant

Personalised Agreement is sent to your UCL email address (2 separate emails if you are undertaking 2 Erasmus placements)

Before the first day of your placement

Learning/Training Agreement

(Parts 1-3)


The Learning/Training Agreement outlines the programme of study/work that you will follow

Learning/Training Agreement pack is sent to your UCL email address (2 separate emails if you are undertaking 2 Erasmus placements)

Before your placement begins, or up to one week after if you cannot obtain signatures in advance

Start of Placement Online Linguistic Support Langauge Assessment

(1 of 2)

Online Linguistic Testing for students learning in Dutch, French, German, Italian and Spanish

An email will be sent to your UCL email account at the appropriate time providing a link to the online assessment form

Within 2 weeks of receiving link
Confirmation of Arrival Form
Confirmation that you have arrived and begun your placement As soon as you arrive at your placement
Erasmus Learning/Training Agreement (Part 4)

Learning Agreement- To be completed if/when you make changes to the course choices in your original learning agreement

Training Agreement- To be completed in exceptional circumstances if there are changes to your role

As applicable throughout placement
Confirmation of Departure Form
Confirmation of the end date of your placement and work undertaken At the end of your placement, a few days before departure

Academic Transcript (students on study placements)

or

Traineeship Certificate (students on work/assistantship placements)

Academic Transcript outlining your academic achievements

or

Confirmation from your employer that you have fulfilled all requirements of your placement

At the end of your placement
End of Placement- Online Linguistic Support Language Assessment (2 of 2) Online Linguistic Testing for students learning in Dutch, German, French, Italian and Spanish Email sent to your UCL email account at appropriate time providing a link to the online assessment form
Within 2 weeks of receiving link
Erasmus Online Report Form Evaluative online report required by the European Commission 
Email sent to your UCL email account at appropriate time providing a link to the online assessment form
Within 2 weeks of receiving link

Page last modified on 28 may 14 14:35