UCL Students Abroad

Study Abroad Documents & Forms

While you are abroad


Study Abroad Handbook 2014/15

  • The Study Abroad Handbook contains invaluable information regarding your time away. Printed copies of the handbook were handed to students during the preparation programme. 

Confirmation of Arrival / Departure Form

  • A Confirmation of Arrival form is to be completed by all students upon arrival at their host institution abroad. These are to be signed and stamped by your university or employer. A Confirmation of Departure form must also be completed at the end of the placement.
  • The Confirmation of Arrival / Departure forms can also be found at the back of the Study Abroad Student Handbook.

Erasmus Documents - Study

All students attending an Erasmus+ Study Placement (i.e. at a university) will have received a personalised document set containing all the documents required for submission. If you require blank, editable versions of these documents, please download them here:


Erasmus Documents - Traineeship

All students attending an Erasmus+ Traineeship (i.e. a work or teaching placement in Europe) will have received a personalised document set containing all the documents required for submission. If you require blank, editable versions of these documents, please download them here:

Erasmus Grant Receipt

  • A grant receipt form is to be completed by all Erasmus students in acknowledgement of the receipt of their Erasmus grant.
  • Since the forms are specific to the individual a generic form is unavailable for download. Your grant receipt forms will be sent to you by email at the appropriate time by the Study Abroad Team.

Pre-departure


 UCL Study Abroad: How to Decide Guide

  • This booklet is designed for all undergraduate students who intend to spend, or are considering spending, some time abroad as part of their degree programme. The information is intended as a brief guide to get you thinking about your time away, and to direct you to further resources on this site.

UCL Study Abroad Handbook 2015-16

  • The Study Abroad Handbook contains invaluable information regarding your time away. Printed copies of the handbook will be handed to students during the preparation programme. It will be available online in March. 

When you return


UCL Study Abroad Questionnaire

  • This online questionnaire must be completed by all students who spend part or all of the year abroad. 
  • Your questionnaire will be emailed to you directly near the end of each of your placements. Deadlines for the forms are as follows:

 Period abroad

 Date questionnaire due

 Term 1 only  20 February 2015
 Split year  20 February 2015 and 01 July 2015
 Term 2 only  01 July 2015
 Full year   01 July 2015

Erasmus Student Report Form

Students who have completed a period abroad under the Erasmus programme will be asked to complete a report form giving feedback on their placement abroad. This report form will be sent directly to you via an email from the British Council towards the end of your placement abroad. All students undertaking an Erasmus placement will be required to submit this form - failure to submit will be considered a breach of your Erasmus Grant Contract and you may be asked to return some of your funding. 


Erasmus Documentation Checklist

All the documents below are required by the British Council and it is to them that we eventually have to forward all the paperwork pertaining to your Erasmus grant. For full details, please refer to the Erasmus Document Pack which was sent to you in June 2014. 

If you have questions about your Erasmus grant, please refer to the Erasmus Grant FAQ.

Document name
Description
Due date
Student Grant Contract and Erasmus Student Charter This document sets out the conditions of the Erasmus grant. One copy must be returned to us and you should also keep a copy for reference purposes.

If you are attending two different institutions please make sure you sign a contract for each institution.
31 July 2014 (or a week before your placement begins, whichever is soonest).
Learning Agreement
(Parts 1-3)
Before you begin your period of study abroad, you must complete Parts 1-3 of the Learning Agreement form detailing your provisional choice of courses at your host institution.

Students spending the year at two different institutions will have received this document pack twice and must complete a learning agreement for each institution.
By 31 July 2014 (or a week before your placement begins, whichever is soonest).
Learning Agreement
(Part 4)
We expect that there will be significant changes to your proposed learning agreement when you arrive at your host university, which you should record on Part 4 of your Learning Agreement (page 11 of this pack) and return to the Study Abroad Team. As and when you make changes to your programme of studies (no later than 01 July 2015).
 Learning Agreement
(Part 5)
Part 5 of the Learning Agreement records the units you have taken abroad and your results.
End of your placement (no later than 01 July 2015).
Confirmation of Arrival/Departure Form
Upon arrival at your host institution, you must have your Confirmation of Arrival form signed and stamped as confirmation of your arrival date and return it to us to confirm that you have begun your placement there.

At the end of your placement, you must then have your Confirmation of Departure form signed, stamped and returned to UCL as confirmation of the end date of your placement.

Students spending the year abroad at two different institutions must complete Confirmation of Arrival and Departure forms for their time at each institution. 
Within 1 month of arriving/departing your placement, and absolutely no later than 01 July 2015.
Receipt Forms Shortly after the transfer of Erasmus grant money into your account a Receipt Form will be sent to you via email. You will need to print out the form, sign it and return it to us to confirm that you have received the money. Within 1 month of arriving/departing your placement, and absolutely no later than 01 July 2015.
Student Report Form Towards the end of your Erasmus placement, the British Council will send you a link to an online report form to complete, giving feedback on your experience as an Erasmus student.
 You will have two weeks to complete this – if you do not complete it within the given deadline, the link will expire. In this case, you should contact the Study Abroad Team for assistance.

Page last modified on 28 may 14 14:35