Academic Manual

Late Extenuating Circumstances Requests

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6.11 Late Extenuating Circumstances Requests

1. Where a student is unable to submit their EC Form within the specified deadline because the EC is still ongoing, and the Programme Board of Examiners has not yet made a decision, the person or body responsible for considering the request may use their discretion to consider the late request following the standard procedures outlined above.
2. Where a student is unable to submit their form within the specified deadline because the EC is still ongoing, and the Programme Board of Examiners has already made a decision, the student may be able to request a review of the Board’s decision:
  a) Students should submit a request for review no more than two weeks after receiving their formal results. The student handbook/ Moodle page for each UCL programme must specify where student requests are to be submitted; requests for review should be submitted to the same location.
  b) The receiving office should forward the request to the FECP Chair who will review the case. This function must not be delegated to a Departmental EC Panel.
  c) Where the FECP Chair agrees that there are valid grounds for late submission of the request (i.e. it was impossible for the student to submit it on time and/or before the Programme Board of Examiners) the FECP Chair should make a recommendation to UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education & Student Affairs). 
  d) Where UCL Academic Policy and Quality Assurance accepts the request for review, s/he will overturn the original Programme Board of Examiners’ decision and put a new one in its place. The FECP and Programme Board of Examiners should be notified as soon as possible. UCL Assessment & Student Records should amend the student’s record and issue the student with a new results notification.
  e) Where the FECP Chair or UCL Academic Policy and Quality Assurance rejects the request for review, they should notify the FECP as soon as possible. The FECP secretary should notify the student that their request has been rejected within one week of the decision being made.