Module Proposals, Amendments and Withdrawals (UPC/GPC)

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Module Proposals, Amendments and Withdrawals (UPC/GPC)

New Module Proposals

1.  UPC/GPC forms should be used when introducing a new module.
2. If the new module is mandatory/core to the programme or changes the published regulations for a programme, please see Programme Amendments as a PAQ form is also needed. 

Submission

1.  When UPC/GPC has been completed and approved at Department/Division and Faculty level, and by the External Scrutineer, the form, with relevant signatures, should be sent to Academic Services, Student and Registry Services (Floor 9, 1-19 Torrington Place). The form can also be submitted in electronic format to modules@ucl.ac.uk , together with evidence of Department/Division, Faculty and External approval.

Deadlines

1.  Please refer to the Annual Academic Review.

Module Amendments

1.  Modules amendments should be submitted to modules@ucl.ac.uk using UPCam/GPCam and CAF forms. 
2.  The UPCam/GPCam form should be used when altering:
 
  • the module title;
  • the module code;
  • credit value/learning hours/ECTS value of the module;
  • the Parent Department/Faculty of the module.
3.  The CAF form should be used when altering:
 
  • the weighting of assessment;
  • the assessment criteria.
4. If the module amendments affect the core structure of a programme, please go to Programme Amendments as a PAQ form is also needed.

Departmental and Faculty Approval and External Scrutineer

1. Approval and External Scrutineer Proposals for module amendments must be approved at Departmental and Faculty level, and by an External Scrutineer, before being put forward for UCL-level approval. 
2. Confirmation of the approval can be alternatively submitted by email or letter.

Submission

1.  When the proposal has been approved at Departmental/Divisional and Faculty level, and by the External Scrutineer, the form, with relevant signatures, should be sent to the Academic Services. The form can also be submitted in electronic format to modules@ucl.ac.uk, together with evidence of Department/Division, Faculty and External approval. 
2. Changes in the weighting of assessment up to and including 10% may be notified by letter, signed by the Dean, and do not need to be signed by the External Scrutineer (not more than two such alterations may be made in a five-year period without external approval). Nor do changes in the distribution of the workload unless these involve a significant (more than 15%) increase or reduction in the hours allocated to any one item. 
3. Changes to the title or code of a module which do not involve any other changes to the module (e.g. credit value, learning hours etc) may be requested by letter signed off at Faculty level and sent to Academic Services, Student and Registry Services (Floor 9, 1-19 Torrington Place).

Deadlines

1.  Please refer to the Annual Academic Review.
2.
Any module or diet, creation or amendment submitted after the 31st March 2016 deadline must be accompanied with the Late Request Form.

Module Withdrawals

1.  Modules are formally taken out of use as part of the annual academic review process. Modules that are not being delivered in a specific academic session can be made non-active and flagged as active in the next maintenance cycle.