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Facility CMIS System

Facility CMIS

System overview

Used by Room Bookings as the repository for all central room allocation information, internal and external. It is also adopted as the University system for use with the common timetable. Is the administrative system that provides data for the Online Timetable and Room Use displays/sheets.

Launch Facility CMIS

Live system
From within Staff WTS go via the Start menu to Programs » DeMist » Facility CMIS

Basic Details

Organisational overview
  • Commercial off-the-shelf (COTS) application from Serco
Registration requirements
- Registration required for use (to be signed off by Head of Department).
System requirements
- This application requires you have access to Staff WTS 2010. Departmental staff are given access to Staff WTS 2010 when they are migrated to live@UCL. See more about Staff WTS versions and access.

System features

  • Schedule Events
    Add events to the timetable, either with departmental rooms pre-filled or left blank to allow the Room Bookings team to add a centrally booked room.
  • Manage Modules
    Edit the size of a module (which will determine the size of the room allocated to it) or set up sub-groups for modules where teaching is split into smaller classes.
  • Student Group Assignment
    Though student fitting is primarily done via the automatic fitting process arranged by PSO, it is possible to do ad hoc student group changes or even whole class student fitting.

Context

Related Units

  • The Room and Conference Bookings Office is responsible for all centrally bookable space within UCL.

Related Processes

  • The Room and Conference Bookings Office is responsible for all centrally bookable space within UCL.

Activities

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Clash checking

Check within and between departmental timetables for clashing events. Either in collaboration with other departments or using available tools.
Related Systems

Manual subgroup allocation

Subgroups can be manually allocated either via CMIS directly or using the spreadsheet upload function on the Timetable Support site.
Related Systems
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