Project News Publication
- Change Freeze in Effect
- Team Moves to Wilkins Building
- Project Restructure into Programme Format
- Foreign Currency Go Live Date Announced
- Foreign Currency Purchasing Is Live
- Programme Board Highlights March 2013
- Programme Board Highlights April 2013
- Programme Board Highlights May 2013
- Abacus Update July 2013
Foreign Currency Purchasing Is Live
14 January 2013
ABACUS Project - Foreign Currency Purchasing & Payment
We can confirm that the functionality to allow you to
create foreign currency purchases and expense payments to external individuals
and students in FIS has been enabled. Details of the new processes and
FAQs can be accessed by following the links in the text below.
It is now possible to make
purchases in any currency via iProcurement (FIS) and payments in any currency
will be made electronically (similar to BACS payments). It is also
possible to pay all non-employee expense payments electronically in a foreign
currency using a new expenses form. Full details of the new processes can
be found at https://www.ucl.ac.uk/finance/secure/fin_acc/acpay_trantype.html,
this includes links to all the new forms required for the new process.
In preparation for this change, please can you ensure that all current foreign currency invoices are sent to the Treasury Section of Finance for processing as soon as possible. Finance will have a short transition period until the end of February 2013 where invoices can be paid using the current manual process, however, after this period all invoices sent to Finance for processing must have a valid FIS Purchase Order number.
A list of suppliers that have been setup in advance of go-live. If a supplier you use regularly is not on the list, please submit a supplier form to email@example.com. There is no need for individuals being paid expenses to be set up prior to the expense form being submitted; the individuals are set up when the form arrives in Accounts Payable.
Please see attached user guide for raising requisitions in a foreign currency produced by the FIS team.
Head of Accounts Payable
UCL Finance & Business Affairs
Tel: 020 3108 3025
Internal Extension: 53025
Fax: 020 7691 2845
Page last modified on 14 jan 13 14:57