Becoming a Supplier

UCL welcomes approaches from new suppliers, and will always be open and fair in its’ selection of supply and service partners. However it is important to note that before UCL enters into a contract or framework agreement with a supplier, a competitive process will usually be undertaken. This is likely to involve UCL requesting a supplier to submit a quotation or a tender for the contract or framework. UCL does not place contracts in response to direct marketing. 


These will usually be sought by telephone or email and are typically for low value purchases. A more formal quotation may be requested in writing for higher value purchases.

Tender Process 

Competitive tenders are sought for all goods and services where the value exceeds £50,000. Where the value exceeds the Public Procurement Regulations thresholds, the procurement process will usually follow this route, including advertisement of the requirement in the Official Journal of The European Union (OJEU), and adherence to the prescribed timescales for the tender process. 

Contract opportunities

All formal UCL tenders are advertised on and processed though our on-line tendering system called In-Tend. In able to view current contract opportunities and apply for tender documents your company MUST firstly complete a free of charge registration process.

Contract Management

UCL considers that contract management is key to a successful business relationship. If your company is awarded a contract or framework agreement we expect you to manage your part of the business and work with us to improve the contract over its lifetime including regular review meetings to discuss, among other things, performance against agreed SLA and KPI targets.