Bidding for Business

Preparing an Effective Tender

How you prepare and present your Tender can be a crucial factor in securing a contract. The following guidance may help you:

  • Read the Invitation to Tender (ITT) properly to understand fully what is being asked of you.
  • Respond in the required format. Do not alter the order of the documents and follow the layout requested.
  • Try to give full answers. Answer the question but be concise. If people have to work hard to find the answer it creates a poor impression.
  • Plan ahead to ensure you meet the tender delivery deadline. Late tenders cannot be accepted and will be returned to you. Please make sure that the tender is returned to the actual return address stated in the tender document.
  • Do not include glossy brochures and unnecessary advertising about your company as it will not help you bid. If you have any queries then please advise the relevant contact, preferably by email as soon as possible.
  • If you are unsuccessful in your bid, ask for a debrief as it may help you produce more successful bids in the future.
Tender Evaluations

Your bid will be successful if it is the one that offers UCL the best value for money. The tender documents always contain evaluation criteria for assessing bids. All bids will be evaluated against criteria for the particular tender.

You may also be asked to visit the appropriate UCL location in order to assess the requirements of the tender.

If you are shortlisted you may be required to attend an interview or to make a presentation to the Tender panel. 

We aim to award the contract as soon as possible after the evaluation process has been completed. 

All contracts over the EU threshold will be subject to EU ‘Alcatel' standstill period of 10 days before award.