myUCL: Editorial policy
myUCL is UCL's weekly all student e-newsletter managed by Rachel Heatley, Student Communications Manager in the UCL Communications and Marketing Office.
myUCL aims to keep students informed of key information including:
- Announcements: important messages from around UCL
- Opportunities: things to get involved with around campus from filmmaking courses to volunteering opportunities
- #loveUCL Instagram competition: images from around UCL
- What's on: events run by all parts of UCL and how to book/register
- Features: good news stories from the UCL community
- Take part in UCL research: surveys and paid research opportunities
- UCL in the media: interesting news articles featuring UCL and its staff and students
- Seven questions with: hear more about the variety of students, staff, researchers and projects at UCL.
We welcome story ideas from across the university. Given the volume of activity and achievement by UCL staff and students, this brief policy outlines how we select material for myUCL.
Criteria for inclusion in myUCL
myUCL is the main way in which we communicate must-know information to the UCL student body. By providing functional information, which is in the legitimate interests of all students, UCL is processing student data fairly and is fulfilling its contractual and pastoral commitment to students.
As myUCL is a functional email and not a marketing e-newsletter, we cannot include marketing content, for example events, discounts and offers.
For content to be included in myUCL and on the student news homepage of the UCL website it needs to:
- Be clearly relevant to the majority of UCL students
- Be checked and approved with a relevant member of staff (or line manager) if necessary
- Be written in plain English (see guidance on UCL house style)
- Ideally include images (subject to relevant copyright) which enhance the story
- Include relevant contextual links
For an event to be included in myUCL it needs to:
- Have a confirmed date and time, venue, title, synopsis (guideline 250 words), speaker (if appropriate and booking contact details)
- Be an event that is organised by a UCL department and takes place on the UCL campus
- Be an event which is organised by UCL with UCL speakers but takes place at a non-UCL venue
- Be relevant to a significant proportion of UCL students.
We will prioritise stories for the newsletter based on their relevance and benefit to all students.
To submit a story idea please email Student Communications (studentcommunications [at] ucl.ac.uk). We prefer you to send a draft of your story which we can review and discuss with you.
The Student Communications Manager will work with you collaboratively to arrive at a final version, but where necessary, they and the Head of Internal Communications have the final decision on format and wording.
For content to be reviewed for inclusion in myUCL please send it to Student Communications (studentcommunications [at] ucl.ac.uk) by midday on Wednesday each week at the latest.
Other channels of publicity
myUCL is for all UCL students. If we decide not to pursue a story for myUCL, there are several other channels you can use to publicise it internally.
Listings for upcoming events should be submitted to the UCL events calendar. You can submit these for inclusion in UCL’s widely distributed printed listings brochure ‘Brain Food’ at the same time through this form. Events listings are managed by the UCL Events Team.
myUCL will not publicise news or announcements for specialist audience groups.
If you need advice in this area please contact Pete Hart, Internal Communications Manager (internalcommunications [at] ucl.ac.uk) who may be able to recommend a suitable e-mail group or appropriate internal communications channel within a Faculty / School / Department.
If you would like to have a record of a specialist conference you should contact your departmental or divisional newsletter (if available) about publicising this. If a conference is of genuine relevance to a wider audience or high profile, we may choose to cover it in one of the internal communications channels listed above.